Full Time Job

Publicity Assistant, Putnam

Penguin Random House

New York, NY 05-05-2023
  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
Publicity Assistant, Putnam

Publicity at Putnam, an imprint of Penguin Publishing Group, seeks a Publicity Assistant to join the team. Home to award-winning, critically acclaimed, and bestselling fiction and nonfiction authors, including Megan Abbott, Cristina Alger, Chloe Benjamin, C.J. Box, Tom Clancy, Robert Crais, Clive Cussler, Kate Winkler Dawson, Jeffery Deaver, Dr. Marisa Franco, Robert Jones, Jr., Alma Katsu, Hoda Kotb, Laurence Leamer, Delia Owens, Kiley Reid, Steven Rowley, Lisa Scottoline, Sarah Winman and more. This is a fantastic opportunity to work with distinguished authors on a wide variety of books.

The Publicity Assistant will work with the Vice President & Publicity Director in supporting the book publicity process. In this role, the assistant will create media lists, pitch and build relationships with a broad spectrum of media, craft press materials, maintain publicity clips, coordinate author events and tour logistics, provide administrative support for department-wide initiatives, and provide publicity support for all assigned titles. We are looking for creative, fresh, and diverse voices who care about getting the next best book in the hands of readers.

The Publicity Assistant should be highly motivated, enthusiastic about publishing, and enjoy reading broadly and often. This is necessary to be day one ready to champion our books while working alongside a collaborative, fun, and engaged group. In addition, you'll work closely with colleagues in other departments within the division, especially our Publishing Office, Sales, Marketing, and Editorial groups. The publicity assistant will be a detail-oriented self-starter, a strong written and verbal communicator, and an organized multitasker.

The position of publicity assistant at Putnam is a hybrid position with in-office responsibilities, which include but are not limited to mailings, media clippings, maintaining office supplies, and escorting authors to events and media. We will consider candidates who can work from a commutable distance to our offices at 1745 Broadway, which includes the tri-state area (NY, NJ, CT, & PA).

For consideration, please apply using our ATS system and include your cover letter and resume. Here are some tips on how to apply for roles here at Penguin Random House

The Role:
• Providing general administrative support, including mailings, processing invoices, billings, expense reports, note-taking, etc
• Coordinating travel and other arrangements for major author tours and creating detailed campaign tour schedules
• Drafting press materials, including press releases, pitch and galley letters, author Q&As, interview alerts, quote sheets, etc
• Liaising with organizations and bookstores to arrange author events
• Responding to various calls/emails from media, authors, and booksellers
• Communicating between the Marketing, Editorial, and Production departments
• Maintaining media clips, press contacts, and detailed logs of publicity projects in an internal database system
• Performing online research to acquire publicity contacts
• Attending book events, virtually or in person, depending on current affairs.
• Assisting the coordination of logistics for meetings, including coordinating calendar schedules, booking virtual space on Microsoft Teams or Zoom, preparing meeting materials, and taking notes.
• Attends and participates in virtual meetings with colleagues, authors and other external contacts when necessary
• Providing administrative support for department-wide initiatives like meeting scheduling, maintaining budgets, drafting pitches and emails, drafting submissions to trade publications, and conducting research ahead of author meetings

The Essentials:
• A self-starter fluent in multitasking with impeccable attention to detail
• A deadline-oriented administrator who is comfortable handling many projects at once
• An excellent written and verbal communicator who is enthusiastic about collaborating with authors, agents, media professionals, and external and internal stakeholders , and who is not afraid to speak up, ask questions, and share opinions
• Comfortable working in a fast-paced, collaborative team environment and possesses a proactive and independent approach to problem-solving
• Familiarity with media, news, and online organizations, in particular those that regularly feature books and authors. A keen eye for emerging trends in media and the news cycle is a plus
• Proficient in MS Office, particularly MS Outlook, Excel, PowerPoint, and Canva, and enjoys mastering new systems and databases
• Experience in publicity or publishing is a plus but not required to succeed in this role-we value an organized and passionate team player with a strong interest in books and publicity

The salary for this position is $48,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Jobcode: Reference SBJ-rb22zk-44-192-79-149-42 in your application.

Salary Details

Salary Range: $48,000 to $0.00 Per Year ($ USD)

Company Profile
Penguin Random House

Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution.