Managing Editorial Assistant, Viking / Penguin

Job Description

Managing Editorial Assistant, Viking/Penguin (Open to Remote)

Bookmaking at Penguin Random House seeks a Managing Editorial Assistant to join the team at Penguin Publishing Group supporting the Viking, Pamela Dorman Books, Penguin Books, Penguin Classics, Penguin Life, and The Open Field imprints. The assistant's role is to provide administrative and project support for a Managing Editor, Executive Managing Editor, and Associate Director of Managing Editorial on a wide-ranging list of commercial and literary fiction and nonfiction titles.

Daily responsibilities include all-around support in creating more than 200 titles a year and helping maintain a significant backlist. Working together as a team, the Viking/Penguin Managing Editorial department tracks schedules for manuscripts, cover designs, and marketing materials to ensure each manuscript becomes a finished book out in the world. Managing editors consider everyone's needs and negotiate to ensure a process works for everyone. This job is an exciting opportunity to get an overview of the publishing process and act as a point of contact with various departments across Viking/Penguin, including but not limited to Art, Editorial, Production, Design, and Marketing.

The Managing Editorial Assistant should be highly motivated, superbly organized, and enthusiastic about bookmaking. We are looking for a detail-oriented, meticulous self-starter who is invested in the process of bringing books to a wide readership. The ideal candidate has strong analytical skills, communicates clearly, and will be an active participant in a collaborative team. Applicants should be prepared to manage a diverse set of responsibilities efficiently and effectively and be comfortable asking for help when needed.

Please apply using our ATS system by August 23, 2024, and include your résumé and cover letter for consideration. Before applying for any role at Penguin Random House, we recommend you review our applicant resources page and look over our open-to-remote guidelines on our FAQs page.

The Role:
• Routing jacket and cover materials to other departments for approval and tracking due dates
• Maintaining data in SAP and the FileMaker Pro database as needed
• Watermarking files for Editorial, Marketing, Publicity, and others as requested
• Assisting with tracking of NetGalley epub schedules
• Helping with the preparation of bound galley material
• Acting as a point person for other departments, including Editorial, Copyediting, Design, Art, and Production
• Providing general administrative support to the Managing Editorial department, backing up colleagues and assisting with special projects as needed

The Essentials:
• Excellent written and verbal communication skills
• Ability to prioritize tasks, take the initiative, and follow up with colleagues
• Exceptional proofreading skills
• Ability to work both independently and collaboratively to meet deadlines and problem-solve creatively
• Solutions-focused when met with challenges and can comfortably adapt to changes and anticipate needs once familiar with the role of a Managing Editorial Assistant
• A team player with the ability to build relationships-a collaborative spirit is essential
• Superb organizational and time-management skills
• Outstanding ability to manage multiple priorities in a deadline-driven environment
• Proficiency with Microsoft Word, Excel, and Outlook
• Familiarity with The Chicago Manual of Style a plus
• Familiarity with Adobe Acrobat Pro, FileMaker Pro, Lytho, and/or SAP a plus

The salary for this position is $48,000. Full-time employees are eligible for our comprehensive benefits program.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Jobcode: Reference SBJ-r7xnpq-3-235-226-14-42 in your application.