The Viking Penguin imprint of Penguin Random House has an exciting opportunity for an Editorial Assistant to join their team to support both an Executive Editor and the Publisher. The candidate will be responsible for, along with reading submissions and providing vital input about project viability, a range of administrative and organizational tasks including calendar management, coordinating with financial, legal and other staff within the company, tracking timelines and maintaining tracking systems (delivery dates, publication schedules, submissions database), as well as managing distribution of monthly materials to the entire imprint. This is a challenging, highly visible role with some administrative tasks that impact the over-all culture and efficiency of our imprints.
Both the Publisher of Viking Penguin Books and the Executive Editor work on an array of nonfiction and fiction titles for Viking Books, as well as wellness-centered nonfiction for Penguin Life. This position provides the opportunity to learn about the overall editorial process and the inner workings of a large publishing house. Viking Penguin and Penguin Life authors include NoViolet Bulwayo, Abigail Dean, Jen Sincero, Elizabeth George, William Stixrud and Ned Johnson, and Jamil Jan Kochai.
What you'll do:
• Provide administrative support to Publisher and Executive Editor with an ability to prioritize multiple assignments in a deadline-driven environment.
• Oversee the development of book projects from acquisition to publication.
• Assist in the acquisitions process by logging, reading and evaluating submissions, sharing opinions in meetings, and writing rejection letters.
• Coordinate schedules between the Editorial, Managing Editorial, and Production teams.
• Prepare manuscripts for production, routing and tracking contracts, and processing expense reports.
• Communicate between authors, agents, and a variety of internal departments, including Marketing, Publicity, Sales, Production, and Art. This includes vital monthly and seasonal tasks including circulating reading notebooks, releasing excerpts, and managing author photos for the whole imprint, and uploading manuscripts weekly for access by sales.
• Prepare paperwork, including contract requests, profit and loss statements, and production memos.
• Write title information sheets, online copy, and cover copy.
Please apply if you:
• Enjoy reading and are interested in learning more about the ins and outs of publishing.
• Thrive when planning and taking in the big picture, but also care about getting the details right.
• Have some office or customer service experience (previous publishing industry experience is not required).
• Have excellent communication and relationship-building skills.
• Are a proactive self-starter with strong multitasking and organizational skills.
• Are open to learning new systems.
The salary for this position is $45,000. Please apply using our online application process, and please include a cover letter in addition to your resume.
Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.
Jobcode: Reference SBJ-rjq1j2-3-238-95-208-42 in your application.