Full Time Job

Administrative Assistant, Publicity

Paramount Pictures

Hollywood, CA 03-23-2021
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
Overview and Responsibilities

This position is responsible for providing administrative support to the National Publicity team. This person will be responsible for assisting with the creation and implementation of public relations initiatives.

Responsibilities to include, but not limited to:
• Provides administrative support for two Senior Publicists, including phones, email correspondence, travel, expenses, and scheduling/coordinating meetings as needed.
• Maintains all internal team documents; responsible for creating folders for all titles, gathering and inputting campaign updates to calendars, timelines, status reports, etc.
• Work with the Senior Publicists and Executive Assistant to update film buckslips and talent rep database with talent rep contact information.
• Relevant research duties as determined by the SVP and Senior Publicists, including web/social media research about talent/filmmaker media coverage, competitive releases, industry trends, etc.
• Coordinates with Senior Publicists, talent representatives, and glam booking agencies for talent grooming and styling deals, including negotiating rates, scheduling, and troubleshooting.
• Assists with drafting talent schedules and inputting grooming and transportation updates.
• Manages and tracks invoices, PO's, and billing inquiries from publicity-related vendors (i.e. groomers, stylists, security); work withSVP,Senior Publicists,traveland finance to maintain budgets.
• Arranges press travel for press junkets, premieres, and set visits.
• Manages press screening invites, rsvp lists, and check-in; assists with gathering and distributing press reactions.
• Covers press screenings, press days, junkets, premieres, and other film-related events; handles film talent/filmmakerson-site at pressdays,junkets,premieres,interviews, and appearances, conventions (i.e. CinemaCon, Comic-Con, WonderCon, etc.), award shows, film festivals, and other publicity events.
• Continually manages and updates press lists for screenings and press blasts.
• Be knowledgeable of national print, broadcast, and online outlets and writers/hosts in LA & NY; demonstrates a strong interest in national press, media and celebrity trends and consumes them across various platforms; stays up-to-date on relevant industry-related news and coverage of Paramount films, talent and filmmakers.
• Collaborates with Senior and Junior Publicists with special campaign projects as needed, including generating presentation materials, spearheading research initiatives and participating in task forces.
• Brainstorms with publicity teams for film initiatives and fresh story ideas.

Basic Qualifications
• Bachelor's Degree or equivalent work experience
• Minimum one year related experience
• Highly Proficient with MS software including Word, Excel & PowerPoint
• Ability to multitask and deliver in a fast-paced environment under tight deadlines in a calm manner
• Excellent written, verbal, and interpersonal skills with the ability to interface with senior management, talent, filmmakers and their representatives
• Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently

Additional Qualifications
• Good relationship building skills
• Experience in Entertainment Industry a plus
• Should be familiar with a variety of industry and media concepts, practices, and procedures
• Excellent organizational skills and attention to detail
• Ability to prioritize and meet deadlines
• Self-motivated and proactive
• Desire to consume and learn about press, media, and entertainment industry
• Has a positive attitude and drive to contribute to both team and department
Company Profile
Paramount Pictures

About The Brand Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller's Day Off, and blockbuster franchises such as Star Trek, Transformers, and Mission Impossible. Recent innovative break-out films such as Interstellar, Arrival and A Quiet Place have added to Paramount's film legacy. Paramount Pictures Television's 13 Reasons Why, The Alienist and Jack Reacher have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount's passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.