Full Time Job

Executive Assistant


New York, NY 06-12-2022
  • Paid
  • Full Time
  • Senior (5-10 years) Experience
Job Description
Executive Assistant (Senior Executive)

This role is responsible for managing the day-to-day executive assistant needs for the EVP, Controller & Chief Accounting Officer. As a key partner to this senior Executive, the ideal candidate for this role is one who is extremely organized and detail oriented, enjoys working in a fast-paced environment with great colleagues, and is a thoughtful and independent decision maker who anticipates the Executive's needs and is focused on ensuring the EVP has a smooth and focused schedule. Acting as both a representative and extension of the office of the CAO, this candidate must be an excellent communicator, problem solver relationship builder, and all-around juggler when interacting with other senior executives and team members.

This role is hybrid role out of the NYC office.

Responsibilities for this role include:
• Heavy scheduling and calendar management, including coordination of complex meetings with multiple participants and locations in a hybrid working environment, and close monitoring to resolve scheduling conflicts
• Provide effective and efficient meeting coordination, including attendee listings, logical sequencing, facilities, technology, agendas, materials, catering, notes, and action items
• Monitor and screen phone calls, serving as a liaison and gatekeeper to internal personnel and external partners to ensure timely and appropriate management of all inquiries
• Provide direct support for office needs and supplies, including liaising with IT, security and maintenance
• Prepare PowerPoint presentations and Excel workbooks as needed
• Recommend, build and maintain travel bookings and itineraries
• Process expense reports, departmental purchase orders and invoices
• Build and handle various Controllership Team channels of communication, including distribution lists and slack channels
• Collaborate with Controllership Team and other assistants to acquire information, problem solve, handle unexpected issues and achieve desired results
• Help drive overall goals of the Controller's Organization and broader Finance function under CFO

Basic Requirements:
• 5+ years supporting a senior leader, preferably in Finance

Additional Requirements
• College degree preferred
• Strong execution, organization, communication, and interpersonal skills
• Proficient in Microsoft Office suite and Zoom
• Great teammate who thrives in a fast-paced, deadline-oriented environment, and enthusiastically adapts to change
• Ability to handle confidential and sensitive information

Paramount is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-ro9204-44-192-65-228-42 in your application.

Company Profile

ViacomCBS delivers premium content to audiences across traditional and emerging platforms worldwide. Through television, streaming and digital content, studio production, publishing, live events, merchandise and more, we connect with billions of people.