Executive Assistant

Job Description

This position will provide executive support to the EVP, Strategic Planning and Business Operations. Responsibilities will include, but are not limited to:
• Work in office 3-5 days a week
• Handle heavy calendar; ensure prompt attendance to all commitments while being able to forecast and handle any conflicts
• Answer, screen, and track a high volume of phone calls and email, taking action when appropriate and following up
• Prepare and coordinate meeting logistics, such as attendees, setting cross-departmental sessions, agendas, and other key factors
• Arrange travel and itineraries, and compile documents for travel-related meetings
• Develop and maintain contact databases, distribution lists, mailing lists, and filing systems
• Manage and track expense reports and receipts; reconcile corporate credit card accounts regularly
• Greet scheduled visitors and direct to appropriate area or person
• Arrange drive-ons, reservations, and other misc. meeting details
• Act as custodian of corporate documents and records
• Compose and prepares confidential correspondence, reports, and other documents such as expense reports
• Order office/kitchen supplies and keeps department supply area well stocked

Basic qualifications:
• Minimum 1-year related experience in an Agency, Studio, or Production Company
• Proficiency with Outlook, Word, Excel, Zoom, Slack, and other internet software
• Familiar with a variety of industry concepts, practices, and procedures

Desired skills:
• Excellent written, verbal, and interpersonal skills
• Organized and detail oriented with experience handling multiple high priority tasks
• Ability to represent the EVP and Company in a professional yet approachable manner
• Able to effectively work with staff, other administrators, internal and external customers and senior management, both in person and on the phone
• Strong organization and follow-up skills. Ability to attend to details while maintaining a big picture orientation
• Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
• Ability to work independently with minimal supervision
• Excellent decision-making and judgment skills

Paramount is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-d82mbm-3-14-142-115-42 in your application.