Full Time Job

Executive Assistant


Los Angeles, CA 07-21-2022
Apply @ Employer
  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description

This position will provide executive support to the EVP, Strategic Planning and Business Operations. Responsibilities will include, but are not limited to:
• Work in office 3-5 days a week
• Handle heavy calendar; ensure prompt attendance to all commitments while being able to forecast and handle any conflicts
• Answer, screen, and track a high volume of phone calls and email, taking action when appropriate and following up
• Prepare and coordinate meeting logistics, such as attendees, setting cross-departmental sessions, agendas, and other key factors
• Arrange travel and itineraries, and compile documents for travel-related meetings
• Develop and maintain contact databases, distribution lists, mailing lists, and filing systems
• Manage and track expense reports and receipts; reconcile corporate credit card accounts regularly
• Greet scheduled visitors and direct to appropriate area or person
• Arrange drive-ons, reservations, and other misc. meeting details
• Act as custodian of corporate documents and records
• Compose and prepares confidential correspondence, reports, and other documents such as expense reports
• Order office/kitchen supplies and keeps department supply area well stocked

Basic qualifications:
• Minimum 1-year related experience in an Agency, Studio, or Production Company
• Proficiency with Outlook, Word, Excel, Zoom, Slack, and other internet software
• Familiar with a variety of industry concepts, practices, and procedures

Desired skills:
• Excellent written, verbal, and interpersonal skills
• Organized and detail oriented with experience handling multiple high priority tasks
• Ability to represent the EVP and Company in a professional yet approachable manner
• Able to effectively work with staff, other administrators, internal and external customers and senior management, both in person and on the phone
• Strong organization and follow-up skills. Ability to attend to details while maintaining a big picture orientation
• Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
• Ability to work independently with minimal supervision
• Excellent decision-making and judgment skills

Paramount is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-d82mbm-35-168-110-128-42 in your application.

Company Profile

ViacomCBS delivers premium content to audiences across traditional and emerging platforms worldwide. Through television, streaming and digital content, studio production, publishing, live events, merchandise and more, we connect with billions of people.