Executive Assistant, Legal, Pictures

Job Description

Join a world-class team in the heart of Hollywood and support a Senior Vice President in the Motion Picture Business Affairs department. Responsibilities include, but not limited to:

Responsibilities:
• Coordinate Executive's schedules and make appointments
• Maintain and distribute agenda for a weekly meeting among executives of various departments (e.g., Business Affairs, Legal Affairs, Creative, Production)
• Handle priority and scheduling changes as they occur
• Manage supervisor's contacts and calendar
• Assist Executive in maintaining timely arrival & attendance to meetings & events
• Ensure meeting attendees, phone conference bridges, etc. are timely and in place before the Executive's arrival and meeting start time.
• Perform administrative duties such as filing, e-filing, scanning/copying documents, document preparation, document and mail distribution, office supply maintenance, and expense report preparation
• Build and manage database and spreadsheet files
• Screen and respond to incoming calls and correspondence
• Coordinate conference calls and meetings (in-person or virtual) with talent agencies, talent law firms, and/or internal Paramount executives
• Compose and prepare confidential correspondence, reports, and other documents
• Resolve general administrative issues (Includes facilities, supplies, general office equipment, and telecom requests)
• Greet scheduled visitors and conduct to appropriate area or person

Basic Qualifications:
• Bachelor's degree
• 1+ years of experience in an administrative support role
• Proficient with Outlook, Word, Excel, SharePoint, and Internet software
• Experience in the customs and language of the US entertainment industry

Additional Qualifications:
• Administrative experience supporting a high-level executive, preferably in entertainment
• Deep understanding of talent agencies, talent, and working with high-profile executives
• Ability to be adept at multi-tasking, prioritizing, and managing projects in a fast-paced environment
• Ability to handle confidential materials and demonstrate professional maturity
• Strong organizational skills, with the ability to attend to details while maintaining a big-picture orientation
• Ability to handle a wide variety of tasks with little or no supervision
• Good attention to detail and follow-through skills
• Demonstrate good judgment and ability to deal with confidential and sensitive issues

Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio's iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount's film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures' passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.

ADDITIONAL INFORMATION

Hiring Salary Range: $47,000.00 - 56,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

https://www.paramount.com/careers/benefits

Paramount is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-rbk916-18-207-255-67-42 in your application.