Administrative Assistant

Job Description

The Human Resources and Business Administrative Assistant will provide confidential clerical and administrative support for the Human Resources Business Manager and other departments as necessary while serving visitors to WDKY in Lexington, KY by greeting, welcoming, and directing them appropriately. Notifies company personnel of visitor arrivals while maintaining security. Daily tasks could consist of handling a variety of personnel related administrative tasks and providing clerical support to the HRBM and employees regarding business and human resources related activities, policies, processes, and procedures.

Essential Duties & Responsibilities:
• Manage our front desk and lobby, welcome visitors, answer phone calls and respond to emails in a friendly, timely and professional manner.
• Supervising incoming and outgoing mail and deliveries. (USPS, UPS, FedEx, Amazon, etc.)
• Serve as liaison for station with various station venders and support technicians.
• Provides administrative support by entering, formatting, and printing information; organizing work; relaying messages; maintaining equipment and ordering supplies.
• Submits quarterly reports by assembling, preparing, and analyzing data weekly.
• Performs customer service functions by answering viewer and employee requests and questions.
• Post a weekly slideshow style newsletter on our Interactive communications board.
• Prepare guests for live on-air segments and escort them around the station.
• Utilize the DocLink program to pay bills.
• Assists with various projects such as community outreach and volunteer coordination.
• Makes photocopies, faxes documents, and performs other clerical functions as required.
• Files papers and documents into appropriate files.
• Assists and/or prepares correspondence.
• Assists in preparing new employee files and onboarding packets.
• Ability to maintain confidentiality of information and exercise good judgment and discretion in handling and disseminating information
• Capability to interact with all levels of staff in a rapidly quickly changing environment while maintaining an approachable and appropriate demeanor
• Onboarding experience desired
• Able to work independently as well as part of a team with flexibility and willingness to learn and to take initiative on variety of tasks and projects
• Excellent written, verbal, and social communication skills required
• Detail oriented
• Performs other duties as assigned

Requirements & Skills:
• Ideal candidate will have two years administrative assistant and/or receptionist experience. Experience in Human Resources and/or Accounts Payable profession is not required but would be beneficial.
• Communication, organization, and prioritization skills a must.
• Ability to create and edit accurate documents using proper spelling, punctuation, and grammar.
• Proficiency with MS Office specifically Outlook, Word, PowerPoint, and Excel.
• The ability to use a large interactive tablet to communicate information to employees on a weekly basis.
• Ability to follow a live television schedule and have guests in the studio on time and ready for on-air appearances.
• Accounting experience with DocLink is not required, though it would be a plus.
• Ability to communicate both orally and in writing to others to convey information effectively.
• Ability to communicate and work effectively with all levels of employees, officers, directors and service providers.
• Ability to complete assigned tasks; asking follow-up questions when appropriate to seek further clarification.
• Ability to initiate other projects when time is available.
• High School Diploma required. Associates degree in an applicable field of study preferred. Relevant years of work experience may be substituted in lieu of education.
• Ability to work early and/or extended hours, as needed – scheduling flexibility is a plus in broadcast media

Jobcode: Reference SBJ-r1j6ev-3-12-162-179-42 in your application.