Specialist, Production Planning

Job Description

NBCUniversal is one of the world's leading media and entertainment companies.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description
The Production Planning Specialist plays a key role in helping our unscripted productions running smoothly - from tracking expenses and managing budgets to booking gear, locations, and travel. You'll work closely with vendors, finance, and production teams to handle logistics, payments, and production documentation.
Job Duties:
• Support the production management team of show costs by efficiently keeping track of expenses
• Handle relationship with vendors when necessary; facilitating contract terms, and payment inquires
• Timely management of show expenses to include; process invoices, handle p-card transactions, ensure proper coding of expenses, review monthly actuals, and assist with pacing reports in conjunction with PMS
• Tracks orders & deliveries according to deadlines
• Responsible for maintaining purchasing logs for show
• Liaise with PMS and finance on information and requirements to process payments
• Build budget for projects assigned by Unscripted Production Director/Management
• Ensure proper legal documentation is secured; includes independent contractor agreements, appearance, location, and logo releases for in-studio and on the field services
• Responsible for researching & coordinating the rental of equipment, locations, items and any other show needs
• Assist with coordination of production requests such as booking camera, catering, location, transportation, etc.
• Create and coordinate production calendars
• Handle HR and Security requests for guests coming to TC
• Occasionally coordinate and assist with other entertainment shows/specials as needed
• Tracks cost for travel productions.
• Responds to and resolves problems or questions relating to production ensuring the most cost-effective solution; escalate issues to Unscripted Production management as needed.
• Booking travel arrangements for talent and special guests as needed
Qualifications
Basic Requirements:
• Minimum of 2 years of experience in production, event coordinating, and office management
• Bachelor Degree or equivalent of experience and/or additional education
• Must be fully fluent in English and Spanish (both written and verbal)
• Proficient in Microsoft 365 with particular emphasis and mastery of Excel
• Must possess excellent customer service skills and have a willingness to work as a team player
• Demonstrated ability to handle sensitive and confidential information with discretion, integrity, and professionalism. Maintaining confidentiality is essential to this role.

Desired Characteristics:
• Ability to work independently
• Ability to work in fast paced environment and adjust to last minute changes.
• Must be pro-active and creative in seeking out solutions to challenges that arise with each project.
• A self-starter with excellent communication skills, organized, a professional demeanor
• Ability to work well under deadline pressure and be able to juggle many projects simultaneously if necessary
• Attention to detail is required.
• Strong attention to detail
Additional Requirements:
• This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
• Willingness to travel with short notice and on weekends
• Willingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environment
• Must be willing to work in the greater Miami, Florida area
• Must be 18 years or older
• Must have a valid driver's license
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program

Jobcode: Reference SBJ-23o6j5-216-73-216-226-42 in your application.