Full Time Job



Universal City, CA 07-24-2021
  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
The Secretary is responsible for managing schedules, coordinating meetings and handling travel arrangements for two Vice Presidents in Universal Pictures' Global Promotions department.

Essential Responsibilities:
• Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
• Coordinates travel schedules and arrangements, collects required travel documentation
• Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
• Maintains proper recordkeeping and filing system for all work
• Composes and types routine e-mail correspondence
• Performs basic administrative tasks, e.g. faxing, photocopying and filing
• Assists other department members as necessary
• May assist in making arrangements for temporary help, storage, meeting offsites etc.
• Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team
• Maintains contact lists

Basic Qualifications:
• 1+ year of administrative experience
• Proficient in Microsoft Word, Outlook, PowerPoint, and Excel
• Knowledge of all basic office equipment required
• Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of administrative assistant experience)

Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States
• Must be willing to join the union

Desired Characteristics
• Proficiency with Keynote is highly desired
• Interest in sales and marketing is highly desired
• Excellent verbal and written communication skills
• Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
• Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
• Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
• Confidentiality - Must be able to maintain department business with the utmost confidentially
• Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment

Jobcode: Reference SBJ-r1y44v-3-235-175-15-42 in your application.