Executive Assistant, Strategic & Media Group Communications

Job Description

NBCUniversal is one of the world's leading media and entertainment companies.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description
Position Overview
NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to both the EVP and SVP of Strategic and Media Group Communications. You will play a critical role in supporting these executives in various administrative and operational tasks. This position requires exceptional organizational skills, a proactive mindset, and the ability to shift priorities as needed and manage several work streams at a time.
The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will liaise with the Media Group organization as well as NBCU/Comcast on behalf of the EVP and SVP of Comms.
Key responsibilities include, but are not limited to:
• Serve as a liaison for the EVP and SVP of Corporate and Media Group Communications with other departments, team members, clients, stakeholders and outside vendors.
• Proactively manage and maintain the EVP and SVP's calendars, including scheduling internal and external meetings, coordinating travel, and organizing small- and large-scale meeting logistics.
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly
• Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval
• Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions
• Create and edit agendas, spreadsheets, coverage reports and other team materials
• Manage and organize executive files, physical and electronic, as required
• Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required
Qualifications
Let's Talk About You...
• Trustworthy - You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• Systems savvy - You're proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams and Slack; and you're capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals
• Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time
• Conscientious - You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines
• Resourceful - You're comfortable navigating a complex environment to obtain information and seek buy-in
• Problem Solver - You adapt easily to changing priorities, thrive in solving problems and drive to results.
What You Must Have:
• Bachelor's degree
• 2+ years of relevant experience managing a senior executive's calendar, work and travel schedules
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence
• Ability to work within a fast-paced matrixed corporate environment with multiple stakeholders
Hybrid: This position has been designated as hybrid, based at 30 Rockefeller Plaza in New York a minimum of three days per week.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000.

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Jobcode: Reference SBJ-4kkjbv-216-73-216-29-42 in your application.