Full Time Job

Executive Assistant, Media Group Decision Sciences


Universal City, CA 05-14-2024
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description
Our Media Group Decision Sciences portfolio is a powerhouse collection of consumer-first brands, supported by media industry leaders, Comcast, NBCUniversal and Sky. When you join our team, you'll work across our dynamic portfolio including Peacock, NOW, Fandango, SkyShowtime, Showmax, and TV Everywhere, powering streaming across more than 70 countries globally. And the evolution doesn't stop there. With unequalled scale, our teams make the most out of every opportunity to collaborate and learn from one another. We're always looking for ways to innovate faster, accelerate our growth and consistently offer the very best in consumer experience. But most of all, we're backed by a culture of respect. We embrace authenticity and inspire people to thrive.

This Executive Assistant role is a full-time position in NBCUniversal's Media Group and this position will directly support and report to the EVP, Analytics, Insight & Measurement and also provide support to an SVP in the department. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. Poise, articulate and professional communications are essential to the role.

Essential Responsibilities:

This roles day to day responsibilities include:
• Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and events
• Be an invested partner in the executive's and department's success by providing smooth communication and demonstrated leadership to maintain credibility, trust and support with executives and their administrative teams
• Determine the importance of meeting requests and schedule accordingly; demonstrate flexibility, patience and persistence in routinely and proactively rescheduling meeting conflicts, be attentive to multiple time zones, anticipate additional steps for in person meetings (guest drive-ons, tech resources, etc) and achieve an optimally balanced schedule to best support executive productivity
• Manage the booking of all travel (including flights, cars and hotels) and be flexible and prepared to make adjustments as plans change
• Manage expense policy, including approvals, reimbursements and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner
• Responsible for success in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing materials, additional resources, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
• Managing general office and administrative tasks, including ordering of supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, deliveries, etc.
• Managing department files, including electronic document systems, intranet web sites, and web-based project management tools
• Provide data entry support to the measurement operations team
• Managing special projects as designated and assist other department members as necessary and acts as back up for other assistants on team
• Performing other duties as assigned and assist with special projects as needed.


Basic Qualifications
• Bachelor's degree preferred
• A minimum of 4+ years' relevant work experience in a fast-paced, complicated administrative support role
• Track record of proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and events with minimal error
• Ability to work with and maintain confidential information with a high level of discretion
• Expertise in Microsoft Office programs including Outlook, Word, Excel, knowledge of PowerPoint a plus
• Excellent written and verbal communication skills, highly organized and responsive with strong interpersonal skills, including a professional virtual and in-person presence
• Superior organizational and administrative skills able to multi-task and prioritize work with an attention to detail
• Ability to understand changing priorities, anticipate needs and adjust meetings appropriately and independently
• Flexibility to work an early schedule to accommodate communication with earlier time zone offices and if needed work occasional overtime

Desired Qualifications:
• Working knowledge of the media landscape and understanding of media organization and corporate dynamics with prior experience in business side of the Media or Entertainment industry preferred
• A flexible self-starter and problem solver who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity
• Adaptable to various competing demands, and demonstrate the highest level of customer service and response
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Must have professional polish and ability to interface with executives and all levels of NBCU staff to collaborate across the organization to achieve goals. Approachable, but also assertive.
• Highly resourceful team-player, with the ability to also be extremely effective independently

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000-80,000.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the u


Jobcode: Reference SBJ-ro7wp2-44-222-104-206-42 in your application.

Salary Details
Salary Range: $60,000 to $80,000 Per Year ($ USD)