Full Time Job

Executive Assistant


Universal City, CA 04-02-2021
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

This position is responsible for providing administrative support for the Business & Legal Affairs Department at Focus Features. The Executive Assistant must be organized, tech-savvy, proactive, and able to multi-task. This position will work in a fun and fast-paced environment that will provide great exposure to the business and legal side of the studio that produced and/or distributed such films as Promising Young Woman, BlacKkKlansman, Won't You Be My Neighbor?, Downton Abbey, Darkest Hour, Phantom Thread, Brokeback Mountain, Lost in Translation, Milk, and Eternal Sunshine of the Spotless Mind.

Essential Responsibilities:
• Assist with administrative duties, including preparation of meeting materials, answering phones, scheduling calls, filing, photocopying, and messengering correspondence and documents
• Process payments and coordinate tax and employment documentation required in connection with development projects and acquisitions
• Maintain phone logs and calendars for multiple attorneys
• Manage travel arrangements and complete expense reports
• Organize and maintain physical and digital files
• Maintain continual communication with attorneys, business affairs staff, production, and other client groups to ascertain accurate development and production information
• Interact and maintain relationships with members of other business units at Universal, as well as with third parties including agencies and law firms
• Conduct research as directed and prepare documentation as requested
• Perform other administrative tasks required by the department

Basic Qualifications:
• Bachelor's Degree

Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program

Desired Characteristics

Desired Characteristics:
• 2+ years of experience in production environment a plus
• Prior legal or business affairs experience a plus
• Highly organized and excellent follow through skills
• Ability to perform routine work with excellent accuracy and attention to detail, with a strong sense of responsibility and accountability
• Demonstrated professionalism and ability to communicate with poise and professionalism with all levels of executives, management, and staff
• Trustworthy with sensitive and/or confidential information
• Proficiency and demonstrated ability in Microsoft Word, Excel, and Outlook