Executive Assistant

Job Description

Responsibilities

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description
Our Direct-to-Consumer (DTC) portfolio is a powerhouse collection of consumer-first brands, supported by media industry leaders, Comcast, NBCUniversal and Sky. When you join our team, you'll work across our dynamic portfolio including Peacock, NOW, Fandango, SkyShowtime, Showmax, and TV Everywhere, powering streaming across more than 70 countries globally. And the evolution doesn't stop there. With unequalled scale, our teams make the most out of every opportunity to collaborate and learn from one another. We're always looking for ways to innovate faster, accelerate our growth and consistently offer the very best in consumer experience. But most of all, we're backed by a culture of respect. We embrace authenticity and inspire people to thrive.

The Executive Assistant, Direct to Consumer is a full-time position in NBCUniversal's TV & Streaming Decision Sciences organization and provides administrative support to the Chief Data Officer. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. This position has visibility to the NBCU Executive Leadership team. Poise, articulate and professional communications are essential to the role.

This roles day to day responsibilities include:
• Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader
• Providing a bridge for smooth communication; demonstrates leadership to maintain credibility, trust and support with senior management staff
• Serving as first-line of defense with the high volume of communications of phone and email
• Determining the importance of meeting requests and schedule; accordingly, demonstrate flexibility, patience and persistence in routinely rescheduling meetings
• Manage expense policy, including team approvals, reimbursements and expense reports for team leader in accordance with established policy guidelines; track expenses and follow-up in timely manner
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations /agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
• Managing general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Managing department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools
• Creating and editing presentations, agendas, spreadsheets, communications, databases, and reports
• Participating in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates
• Responsible for drafting and editing correspondence
• Managing special projects as designated and assist other department members as necessary and acts as back up for other assistants on team
• Performing other duties as assigned and assist with special projects as needed.
• Working with global counterpart Executive Assistants on any necessary tasks

Qualifications
• A minimum of 8 years experience in an executive support role
• Track record of proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader with minimal error
• Ability to work with and maintain confidential information
• Ability to manage a small team of coordinators to execute job responsibilities
• Expertise in Microsoft Office programs including Outlook, Word, Excel. Advanced knowledge of PowerPoint a plus
• Strong interpersonal skills, including a professional phone manner and in-person presence
• Expertise in drafting and distributing corporate communications
• Experience taking detailed notes, extracting action items, following up with stakeholders and overseeing general team programming needs
• Ability to understand priorities and adjust meetings and content appropriately

Desired Qualifications:
• Experience in the Media or Entertainment industry
• A self-starter who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity
• Adaptable to various competing demands, and demonstrate the highest level of customer service and response
• Superior organizational and administrative skills with the ability to multi-task and prioritize work
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Must have professional polish and ability to interface with high level executives
• Highly resourceful team-player, with the ability to also be extremely effective independently

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000.

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
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Jobcode: Reference SBJ-d56z2z-18-222-215-20-42 in your application.