Executive Assistant

Job Description

Responsibilities
The Executive Assistant would report to the SVP of Marketing and Creative and the VP of Research. The Executive Assistant will provide administrative support to the Marketing Department and the Research Department.
• Provide general administrative support to Senior Leadership and support staff to include correspondence, telephone coverage, preparing and maintaining charts, calendar activities, expense report preparation, travel arrangements, meeting preparation, supply ordering, shipping, filing, organization of legal files and scheduling of training activities.
• Assist in the organization of lunches, corporate training, and continuing legal education and employee events.
• Track expenses, including processing invoices, and follow-up.
• Perform special projects as directed.
• Determine the importance of meeting requests and schedule accordingly
• Arrange travel and all accommodations including comprehensive and detailed itineraries.
• Act as a liaison with all internal and external clients/departments.
• Manage special projects as designated, specifically, dealing with administrative and coordination issues.
• Assist with internal communications with staff as well as communications with clients.
• Coordinate staff meetings, conferences and client meetings as necessary
• Manage various department responsibilities such as renewing memberships, subscriptions, and maintaining office supplies.
• Plan/coordinate various social events in conjunction with internal departments.
• Works under the direct supervision of the SVP of Marketing and Creative strategy and the VP of Research, and is responsible for completing any other tasks as assigned by supervisor

Qualifications/Requirements
• Minimum 5 years of prior administrative experience, at executive assistant or comparable level
• Strong computer skills and sound knowledge of all Microsoft Office Suite applications required
• Must be fully fluent in English and Spanish (both written and verbal)
• Strong documentary organizational skills
• Ability to manage the workload for multiple attorneys simultaneously

Eligibility Requirements:
• Willingness to travel with short notice and on weekends
• Willingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environment
• Must be willing to work in the greater Miami, Florida area
• Must be 18 years or older
• Must have a valid driver's license
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program

Desired Characteristics
• Superior Organizational and administrative skills with the ability to multi-task and prioritize work required.
• Pleasant personality and fosters team environment
• Excellent verbal and written communication skills with all levels both internal and external
• Attention to detail and demonstrated initiative.
• Ability to maintain a high level of confidentiality
• Ability to successfully manage multiple projects and deal with deadline pressure.
• Self-starter with ability to follow through without supervision.
• Able to prioritize competing requests and manager busy schedules.

Jobcode: Reference SBJ-r1o0yx-3-131-13-194-42 in your application.