Full Time Job

Executive Assistant, Content Innovation Agency

NBCUniversal

New York, NY 01-28-2021
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

Responsibilities
Job Purpose:

NBCUniversal is seeking an Executive Assistant to support the SVPs of Marketing & Creative and Production Operations at the NBCU Content Innovation Agency.

Duties and Responsibilities:
• Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
• Coordination of travel arrangements
• Overall management of busy calendars
• Coordination and scheduling of meetings
• Process and track expense reimbursements
• Maintaining and updating contacts lists
• Handling sensitive and confidential information with discretion
• Maintain up-to-date and accurate filing system
• Provide phone backup support to other EAs as needed
• Assist with additional projects and other duties as required, including routing creative elements, coordinating creative/production approvals, talent agreements, contracts and production/creative elements
• Punctual, regular, and consistent attendance

Qualifications/Requirements
Qualifications:
• 3+ years prior relevant experience, supporting Senior-Level Executives
• Exceptional communications skills (verbal and written) and strong interpersonal skills
• Proficient with MS Office – Outlook/Word/Excel/PowerPoint
• Ability to successfully multi-task and meet deadlines
• Excellent at problem-solving, taking initiative, and being very resourceful

Eligibility Requirements:
• Willingness to travel and work overtime, and on weekends with short notice
• Must be willing to work in New York.
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older

Desired Characteristics

Desired Characteristics:
• College degree preferred
• Friendly with professional and positive demeanor, phone etiquette,
• Proactive, flexible, self-starter with a boundary less approach to working within a team
• Demonstrates exceptional written and verbal communication skills
• Ability to maintain confidentiality
• Ability to multi-task
• Possess strong interpersonal skills with ability to communicate effectively with all levels within the organization
• Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment

Location
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