Full Time Job

Entertainment Coordinator


Universal City, CA 03-12-2021
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description
Job Purpose:
The Assistant, Production, would support the EVP, Production, Alternative Programming. They will manage the day-to-day administrative functions and would interact with internal leadership team, clients, networks and all personnel, and with external studio clients, executive producers and producers.

Essential Responsibilities:
• Provide excellent administrative support; i.e. answering phones, scheduling meetings, organizing show documents, etc.
• Actively interface with Executive in Charge of production and various departments including labor, legal, HR, and finance.
• Track and monitor daily tasks and assignments for executive and keep them informed of upcoming commitment and responsibilities.
• Ensure executive is prepared for all meetings with proper documents
• Regularly attend meetings, take notes, and distribute them.
• Maintain production trackers and status reports and make sure files are up to date.
• Coordinate travel arrangements.
• Reconcile credit card statements and submit expense reports.

Basic Qualifications:
• A minimum 2 years' experience in production environment, television production a plus.
• A minimum 2 years administration support using Outlook and Microsoft Office (Word, Excel, etc.) covering one or more high-volume desks
• Flexibility with respect to hour's necessary, however, regular shift would be 8:30a.m. – 6p.m.
• Must have ability to work overtime, when necessary.

Eligibility Requirements:
• Must be willing to work in Universal City, CA.
• Must have work authorization to work in the United States.
• Must be 18 years or older.
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program.

Desired Characteristics

Desired Characteristics:
• Strong organizational skills
• Familiarity with production documents a plus.
• Excellent oral and written communication skills.
• Demonstrated ability to think clearly and quickly under pressure.
• Demonstrated ability to multi-task, effectively manage competing priorities, and follow through.
• Ability to maintain confidentiality.
• Capable of working effectively across all levels of the organization.
• Ability to work well in fast-paced environment.