Full Time Job

Creative Coordinator


Universal City, CA 04-01-2021
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

The Creative Advertising department oversees the a/v and print campaigns for all of Universal Pictures theatrical releases. The individual in this position will multi-task, interact and coordinate with other employees in the department as part of a creative team reporting to an SVP of Creative Advertising. This person will also assist the VP and manager of creative advertising with coordinating projects.

Essential Responsibilities:
• Provide duties using outlook, word, excel including calendar/scheduling, travel and expenses, filing and covering heavy phones
• Assist in administrative duties, including: tracking creative deadlines for all print and AV projects
• Maintain correspondence between outside agency/vendors and filmmakers
• Assist in management of purchase order system and masterbud for campaign budgets
• Maintain video and tape materials
• Coordinate with Creative Operations department for all a/v dubbing requests
• Maintain all print advertising materials from early stages (comps) to finishing stages (digital files)
• Distribute and organize creative materials
• Upkeep and maintain electronic and file log of all outside vendor agency materials and competitive advertising content
• Organize all unit or special photography materials for print advertising campaigns
• Handle confidential information and materials regarding not-yet released films
• Become familiar with details of campaign in order to become a team participant
• Interact with department employees to facilitate the completion of all duties and responsibilities
• Track MPAA and Network approvals
• Work with A/V and Print finishing departments to meet project deadlines
• Maintain records of filmmaker and vendor correspondence
• Prepare creative materials for meetings, including transcripts, posters, trailers, TV spots and any other items that may need to be prepared days ahead of time, and sometimes last second.

Basic Qualifications:
• Minimum 4 year college degree required, preferably in film, marketing/business or communications
• Prior administrative experience working in the entertainment industry, especially film, TV, publicity, promotions or agency
• 1+ year experience using Microsoft Word, Excel, and PowerPoint

Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered
• Willingness to work overtime with short notice
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program

Desired Characteristics

Desired Characteristics:
• Professional phone manner
• Excellent oral and written communication skills
• Ability to take initiative, be proactive and have meticulous follow-through
• Individual should be able to handle multiple responsibilities and juggle a busy schedule
• Prior experience in advertising, marketing or promotions preferred
• Ideal candidate must be bright, hardworking, organized, and focused. A pro-active individual with the ability to work independently