Coordinator, Visual Effects

Job Description

Job Description
The VFX Coordinator position will manage the day-to-day administrative functions for the EVP of Visual Effects, as well as interfacing with a variety of creative clients and high-level executives.

Essential Responsibilities:
• Supports the EVP, VFX in the daily running of the department, taking notes on all projects in various stages of production, managing various calendars & databases to ensure smooth operations of the studio
• Manages any required distribution of digital materials for assigned Universal Pictures films in various phases of production
• Research and organizes exploratory opportunities for up-and-coming innovative technology, ideas and projects
• Provides support for accounting functions, such as processing invoices, submitting expense reports and purchase orders
• Arranges all travel & accommodations for our internal and project-based teams
• Assist with all office duties (telephones, schedules, calendar, files, correspondences, travel, expense, reports, etc.) for EVP of Visual Effects
• Assist in research of potential VFX crew hiring
• Assist in on-boarding of any new freelance staff
• Schedule meetings (production, finance, asset, clearances, computer support, labor relations, marketing, product placement, security, insurance, etc.) with filmmakers and/or studio department heads specific to each project
Qualifications
Basic Qualifications:
• Experience: Minimum of 2 years of experience in a VFX coordination role or similar position.
• Technical Skills: Proficiency with the Apple platform, Word, Excel, Filmmaker Pro, Airtable
• Communication Skills: Superior interpersonal skills in both verbal and written communications
• Organizational Skills: Strong organizational and multitasking abilities.
• Attention to Detail: Acute attention to detail and a commitment to delivering high-quality work.
• Team Player: Ability to work collaboratively in a fast-paced environment.
• Prioritization: Ability to prioritize multiple requests and projects in fast-paced, deadline driven environment
• Anticipation: Proven ability to anticipate needs and proactively address issues or concerns
Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must be willing to take drug test and submit to a background investigation
• Must be 18 years or older
• Must have unrestricted work authorization to work in the United States

Desired Characteristics:
• Industry Knowledge: Understanding of the artistic and technical processes involved in VFX production.
• Problem-Solving Skills: Strong problem-solving abilities and the capacity to adapt quickly to changes.
• Team Spirit: Strong team player that enjoys working independently and as part of a team
• Communication: Excellent verbal and written communication skills required.
• Organization: Well organized with strict attention to detail. Ability to multi-task and prioritize work assignments. Ability to work with and maintain confidential information.
• Initiative: Candidate should display a great deal of initiative, strong interpersonal skills and ability to work well under pressure.
Additional Requirements:
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.
Salary Range: $50,000-$60,000; not bonus eligible, not long-term incentive eligible.

Jobcode: Reference SBJ-j65eo1-18-97-9-170-42 in your application.