Administrative Assistant, Production & Operations

Job Description

Responsibilities
JOB RESPONSIBILITIES:
• Assist with administrative duties accurately and efficiently
• Act as liaison between executives, employees and outside contacts
• Answer phones and take messages
• Type memos and correspondence promptly and accurately
• Put together informative and attractive PowerPoint presentations in a timely manner
• Coordinate meetings including rooms and materials
• Assist supervisors with travel arrangements and expense reporting
• Track and code invoices
• Maintain database of vendors and other contacts
• Organize mail and other deliveries
• Schedule appointments, meetings and conference rooms, for supervisors and teams, as needed
• Assist with production scheduling and paperwork, including obtaining appropriate signatures and maintaining files
• Copy and distribute materials as required
• Conduct research as needed
• Additional duties, special projects and tasks assigned within different editorial departments as needed

Qualifications/Requirements
BASIC QUALIFICATIONS
• 1+ years administrative experience preferred
• Bachelor's degree

Desired Characteristics

Desired Characteristics
• Self-starter with the ability to prioritize, organize and establish administrative procedures
• Ability to handle confidential information and interact with high-level executives
• Excellent oral and written communication skills, and demonstrate meticulous attention to detail
• Accurate, organized, flexible, efficient and able to juggle multiple projects with parallel timelines
• Ability to make decisions under tight timing and pressure
• Works well in a team and in a fast-paced, and deadline-driven environment
• Create and maintain positive, productive relationships with both internal and external groups
• Willing to work overtime and be flexible with hours as needed

Jobcode: Reference SBJ-rj8941-3-138-114-94-42 in your application.