Full Time Job

Administrative Assistant, Music Business & Legal Affairs


Universal City, CA 11-30-2022
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

Role Purpose

The Administrative Assistant will provide administrative and personal support to the Executive Vice President, Music Business and Legal Affairs.

Job Duties
• Assist with administrative tasks including, but not limited to: preparation of meeting materials, answering heavy phones, filing, photocopying and circulating correspondence and documents
• Assist other attorneys and support staff in the department, as needed
• Schedule meetings and appointments
• Process expense reports
• Red-line various agreements related to film music
• Draft correspondence
• Create and maintain detailed status reports and documents
• Maintain and organize electronic and physical files
• Interact positively with others, and maintain relationships both internally and externally
• Arrange travel and all accommodations, and create comprehensive and detailed itineraries as needed
• Perform other related duties in support of the Film Music department as requested by management


Basic Requirements
• Minimum 3 years of administrative experience
• Prior experience at a music or film company, or an entertainment law firm
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook

Desired Characteristics
• Bachelor's degree
• Ability to multi-task and work in a high-speed, high-stress office
• Excellent organization skills and attention to detail
• Excellent communication skills and follow through
• Able to work with a variety of personalities
• Knowledge of music business/legal terminology
• Proven ability to exercise discretion and integrity
• Prior experience supporting a senior-level executive
• Proactive team player with excellent communication skills

Additional Requirements
• Interested candidates must submit a resume/CV online to be considered
• Must be willing to work in Universal City, CA
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.

Jobcode: Reference SBJ-gwj2pn-3-235-195-196-42 in your application.