Executive Assistant, Now

Job Description

Responsibilities

NBC News is seeking an Executive Assistant to support two on-air talent. This position will serve as an administrative liaison communicating with internal NBCUniversal divisions as well as external businesses & creative community.

Responsibilities
• Create and maintain Talent daily schedules (including shows and teams) to plan meetings across the network
• Coordinate car service requests, travel itineraries and expense reports
• Prepare various correspondences, typically in fast-paced situations and under tight deadlines
• Handle telephone contact with all levels of internal and external executives, employees and vendors
• Assist Talent in preparation for events and projects, including preparing accurate note packets, and coordinating other needs as they arise
• Keep pulse on current events and potential stories to be highlighted
• Help with office supply orders, tasks, meeting room coordination and catering needs
• Facilitate events Talent is hosting, including coordinating with event organizers and making sure talent is prepared for the event (i.e. keeping track of itinerary, organize scripts, be the point of contact for Talent at the event, etc.)
• Coordinate Talent needs with production teams across various NBC Brands and assist with Talent logistical needs for shoots, scheduling fill in spots, following up with other slots for a fluctuating schedule
• Anticipate the needs of Talent, in an ever-changing, high-pressure, fast-paced environment
• Use judgment in handling inquiries from vendors, candidates, employees, and resolve concerns/issues as necessary
• Learn and engage with internal teams, downloading on operations, workflow and coordinating regular check-ins

Qualifications

Qualifications
• Bachelor's degree or equivalent years of relevant work experience
• At least one year of news production and/or administrative experience
• Exceptional computer skills with proficiency in MS Office Suite
• Deep understanding/grasp of social media platforms
• Must be able to work overtime, nights, holidays and on weekends with short notice
• Must be willing to work in New York City
• Must be comfortable with working a hybrid schedule, generally contributing from the office a minimum of 3 days per week

Desired Characteristics:
• Excellent communication and interpersonal skills with the ability to deal with all levels of management
• Ability to handle confidential and sensitive information with discretion
• Flexible, organized, self-starter and extremely detail-oriented – able to seek out answers and resources on own
• Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment
• Proactive thinker with understanding of how to apply data
• Self-motivated with the ability to work both independently and on a team
• Awareness of NBC News programs, on-air correspondents, policies, guidelines and practices
• Comfortable with interfacing with various levels of guests – including executives and high-profile talent
• Awareness of news cycle/breaking news, fluent in social media, native user, follow trends

This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $19.23/hr - $24.04/hr

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
•

Jobcode: Reference SBJ-gxxjoz-3-129-247-196-42 in your application.