Office Manager

Job Description

The Office Manager is responsible for supporting the Office Manager to ensure that the facility is kept in efficient running order on a daily basis.

The Office Manager will have strong administrative skills, a pride in the quality of their work and will have the drive and determination to get things done.

The Office Manager will work closely with the Operations Team and various department Managers while reporting to the Operations Manager and General Manager.

Key Responsibilities:
• Coordinate and monitor all office needs incl. furniture, supplies, kitchen food, staff meals, etc.
• Main point of contact for internal Access Card system
• Maintain logs of Purchase Orders and invoicing
• Organize and maintain all office space allocations and departmental moves
• Coordinate facility vendors and schedule maintenance calls
• Act as 'brand liaison' for incoming visiting clients and executive management
• Update all documents (including training manuals) for Runners
• Maintain credit card expense reports
• Coordinate company sponsored classes, lunchtime production, after hours classes and all other on-site special events and updating company calendar
• Coordinate any requested video conference/client meetings
• Managing the facility and taking part in regular Facilities walk-about to check on any new issues
• Support and backup for calendar/expenses management
• Ad hoc tasks as requested by the Operations Manager and General Manager
• Provide general admin support to Management

Qualifications
• A minimum of 2 years of admin/coordination experience in a professional environment
• Experience with financial documents, e.g., preparing balance sheets, processing invoices, accurate reporting
• High school or equivalent (required)
• Demonstrable organizational and time management skills
• Ability to build and maintain excellent working relationships
• Ability to problem solve and communicate effectively in a high-pressured working environment
• Strong working knowledge of Microsoft Office/Excel/Outlook/Teams
• Ability to lift 15kgs without assistance

Jobcode: Reference SBJ-r0zx8e-3-23-103-87-42 in your application.