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Full Time Job

Central Production Executive Assistant

Moving Picture Company

Remote / Virtual 11-28-2022
 
  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description

TO BE ELIGIBLE FOR REMOTE WORK YOU MUST RESIDE IN MONTREAL

At Technicolor, we unite artistry and creativity with technology and innovation to create extraordinary experiences for audiences everywhere. Our award-winning visual effects studios, MPC Film, and MR. X our new Montreal studio MPC Episodic, work with the world's most imaginative storytellers, to help create out
of this world experiences. Film and Episodic Visual Effects (FEV) is the group which combines these brands to help leverage our knowledge and experience across the globe.

The Central Production Executive Assistant will provide support to the senior management teams at Technicolor Creative Studios. The successful candidate will have strong organizational skills, communication skills, and enjoy customer service and support. Regular tasks include:

Senior Management Team Support:
• Support with Systems assistance, raising tickets
• Ad hoc administrative tasks: Printing, scanning, etc
• Optimal calendar management: cross-site meetings, time-zone conscientiousness
• Preparing expense reports using Concur platform
• Coordinate travel arrangements using Concur platform, upon request.
• Ad-hoc requests from SMT
• Work with operations team to support with event organization and restaurant bookings
• Minutes for regular meeting, as requested
• Onboarding support for supervisors, producers, and managers
• Coordinating and execution of plans with necessary departments and Heads for internal visitors: main contact for internal visitors – coordinate with Executive Assistants at other sites to coordinate internal visits. Communicate action items required by WFP, systems, and operations teams
• Coordinating and execution of plans with necessary departments and Heads for Client Visits: communicate action items required by WFP, systems, and operations teams
• Attendance tracking, upon request
• Attaining visas and travel documents
Operations Support:
• Filter SMT requests accordingly to specific operations support
• Minutes for facilities and operations meetings
• Assist in Health and Safety Committee management and organization
• Holiday Report / Kronos tracking
• Feedback on Systems Support and 'fact-checking' information, at times in onboarding Post-Mortems
• Ongoing documentation of existing and new processes: Concur, DASH, Onboarding, Accesses, Processes Teams Chat
• OT Weekend Projection

Qualifications

Qualifications:
• Exceptional commitment to customer service and support
• Ability to anticipate needs and action tasks proactively
• Organized and efficient
• Strong communication skills, oral and written
• Strong problem-solving skills
• Ability to work efficiently under tight deadlines and prioritize tasks
• Strong attention to detail
• Team player
• Personable and calm nature
• Strong knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Bilingual (English and French), oral and written

Jobcode: Reference SBJ-d80p86-44-213-63-130-42 in your application.

Company Profile
Moving Picture Company

Technicolor is home to the world's premiere portfolio of visual effects brands, services, and creative innovations. With locations that span the globe, and service offerings tailored to the specific creative and storytelling needs of each project, we power premium content. Our diverse family of VFX brands includes: MPC, The Mill, MR. X, Mikros MPC Advertising, and Technicolor VFX. Each studio has their own unique approach to help storytellers create out of this world experiences.