Virtual Production Assistant

Job Description

Virtual Production Assistant (StageCraft)

This role is considered Onsite, which means the employee will work 100% onsite 5 days a week at a Company designated location.

This entry level position provides administrative and backup support to the production team while offering an opportunity to learn about the production environment and process at ILM. They can be temporary positions but may evolve into longer term roles.

What You'll Do
Support the Virtual Production team in day to day activities, assist in production errands and tasks, and be the go-to for general needs to the entire crew
Technical Assistance: Will need some technical ability and knowledge required to run Linux, Windows, and Mac-based programs for reviews with crew (dailies), clients, external vendors, and various meetings
Conference room setup and troubleshooting, Viewstation setup and troubleshooting, basic technical troubleshooting (running generic scripts to resolve issues)
Manage cc lists for reviews, shot notifications, tools updates, etc.
Meeting Setup: PA will notify crew of all meeting/review times and locations (and making sure they attend), prep the review playlists, and possibly take notes; act as assistant to the Production Coordinators/Managers to help follow up on items after various meetings
Internal Tracking Database: Will assist Production Coordinators in making sure internal tracking tools are up to date
Schedule and Shot Tracking: Assist the Production Coordinators and Managers in making sure the physical schedule boards are up to date and all VFX elements are accounted for (matching the Internal Tracking Database)
Show Schedule: Responsible for overall show calendar in keeping everyone on the same page of what's happening on a daily basis (dailies, meetings, client reviews, etc)
Contact Information: Maintain internal crew and client contact information, all internal email aliases for the show, and show webpage
Order, deliver, and clean up meals as needed (lunch, dinner, weekend), for a crew of 50-150; conceive, order, and set up of thematic crew parties, as needed
Shipping and receiving (digital): Deliver and receive all files shared between clients, external vendors, and internal crew at various locations; keep a meticulous account of all files transferred
Shipping and receiving (practical): Prep, ship, receive, and keep a detailed account of all models, props, and media drives shared between various contacts
Office maintenance: Organize the production office, order office supplies, keep the printer supplied with paper, etc.
Organize and maintain the digital reference repository (digital artwork, movies, etc); also print physical copies of any reference when needed
Required to book travel and accommodations for show leadership
Complete all show expense reports
Handle show petty cash and accounting for spending
Travel to pick up/return gear to vendors and other stages, meal runs for crew, shipping runs and other special projects as needed

What We're Looking For
Bachelor's degree in film production or equivalent preferred
Minimum two years of related experience preferred, but not required
Computer literacy; word processing and spreadsheet experience helpful
Proficiency in Macs/PCs including Microsoft Word and Excel. Familiarity with Google Suite
This position is on a guaranteed 40 hour work week, with daily overtime and some Saturday work required
Ability to work on a computer/keyboard for long periods of time
Ability to work overtime on an ongoing basis
Must have valid driver's license; own transportation is required
Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines
Attention to detail, follow through and strong communication skills
75% of work is on the computer

JoinILM

The hiring range for this position in Los Angeles is $40,200 to $52,815 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Jobcode: Reference SBJ-g3z479-3-138-200-66-42 in your application.