Executive Assistant

Job Description

We are looking for a collaborative and creative team player who reflects the innovative spirit, creative talent, and passion for great storytelling and filmmaking that define Lucasfilm.

The Executive Assistant provides administrative assistance to Lucasfilm's CTO and VP, Production Technology. In this role, you'll be the backbone of the team-providing day-to-day support across a wide range of logistics, processes, and communications. Whether it's navigating travel procedures, coordinating purchases and approvals, managing documentation, or tracking down answers, you'll be the go-to person who keeps things running smoothly. If you enjoy being the behind-the-scenes problem solver and love making life easier for others, this role is for you.

This role is considered Hybrid, which means the employee will work onsite in our San Francisco office and occasionally from home.
Organized, Dependable & Proactive are key words for the Executive Assistant.

What You'll Do
Facilitate daily workflow of assigned VPs by maintaining calendar, scheduling meetings, handling travel, meeting logistics, etc.
Help facilitate department level operations including meeting schedules and logistics, travel coordination, and compiling and organizing department documentation
Process expense reports
Serve as the go-to point of contact for general questions, liaise with other departments, and in general help get people the answers they need
Make purchases, process invoices and purchase orders for the department
Meet and greet visitors and gives tours, help coordinate and organize visits
Assist with special corporate projects & events; planning and execution
Help maintain list of top priorities and ensuring appropriate follow-through occurs
Assist in testing out new software or workflows that would be beneficial to the technology leadership management team, as assigned
Assist other technology leadership as necessary

What You'll Need
Bachelor's degree or equivalent experience
2+ years' of experience providing administrative support or as coordinator within the entertainment or technology industries
A strong service mindset-you enjoy supporting others and helping the team run smoothly
Demonstrated professionalism and ability to maintain the highest level of confidentiality
An eye for detail, a passion for organization, and a steady, dependable presence-even when things get busy
Must be proficient with the following software; G Suite and Microsoft Office; experience with Concur and other business productivity software a plus
Excellent communication skills, written and verbal, and a collaborative, positive attitude
Excellent organizational and follow-through skills , curiosity to figure things out and a willingness to track down answers when needed
Role requires ability to do overtime work, but is very rarely expected

The hiring range for this position in San Francisco is $58,400 - $78,200 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Lucasfilm:

Lucasfilm is a global leader in film, television and digital entertainment production. In addition to its motion-picture and television production, the company's activities include visual effects, audio post-production and cutting-edge digital animation, interactive entertainment software, and the management of the global merchandising activities for its entertainment properties including the legendary STAR WARS and INDIANA JONES franchises. Lucasfilm Ltd. is headquartered in northern California.

This position is with Lucasfilm Ltd, which is part of a business we call Lucasfilm.

Lucasfilm Ltd is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

Jobcode: Reference SBJ-yjp3zp-52-14-17-231-42 in your application.