Full Time Job

Executive Assistant


San Francisco, CA 07-15-2022
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  • Paid
  • Full Time
  • Senior (5-10 years) Experience
Job Description
We are looking for a team player who reflects the innovative spirit, creative talent, and passion for great storytelling and filmmaking that define Lucasfilm.

The Executive Assistant provides administrative assistance to the EVP/GM of Lucasfilm. The EA is on the front line for all demands on the EVP/GM's office. In this position, the EA must be very personable, detail oriented, discreet, organized, tech-savvy, and able to multi-task in a fast-paced environment.

What You'll Do
• Facilitate daily workflow of the EVP/GM by maintaining calendar, scheduling meetings, handling meeting logistics, etc.
• Plan and prepare logistics for executive retreats and meetings with high-level executives from Lucasfilm and Disney
• Event planning and logistics for various events including the annual holiday party, holiday cards, service awards, company gifts and more as assigned, in partnership with key stakeholders
• Oversee tactical planning for special presentations as needed
• Execute complex travel arrangements (including international travel) including visa procurement
• Process expense reports
• Handle all phone calls and written requests in a timely manner
• Keep the department running smoothly by answering phones for the department, maintaining accurate databases of phone calls and interview requests, ordering supplies, mailing and shipping, etc.
• Process invoices and purchase orders for the department
• Meet and greet visitors and handle logistics for VIP visits
• Other projects as assigned

What We're Looking For
• Bachelor's degree or equivalent experience
• 5+ years' of experience providing executive level administrative support preferably within the entertainment industry
• Demonstrated professionalism and ability to maintain the highest level of confidentiality
• Ability to handle many tasks efficiently with a high level of detail and accuracy within a fast-paced, multi-project, tight deadline environment
• Excellent communication skills (written and verbal) with all levels of executives and with the public including press, fans and VIP talent; ability use correct etiquette when speaking with productions, agencies, other studios, etc.
• Must be proficient with the following software; G Suite and Microsoft Office; Adobe Photoshop and Concur a plus
• Demonstrated ability to partner with others and build relationships
• Must be customer-focused, innovative, solution-oriented and efficient
• Must keep a positive attitude and work well under pressure
• Excellent organizational and follow-through skills
• Role requires ability to work in multiple time zones
• Role requires overtime work


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category: 'Administration',

location: 'San Francisco, California, United States',

req: '10005392',


About Lucasfilm:

Lucasfilm is a global leader in film, television and digital entertainment production. In addition to its motion-picture and television production, the company's activities include visual effects, audio post-production and cutting-edge digital animation, interactive entertainment software, and the management of the global merchandising activities for its entertainment properties including the legendary STAR WARS and INDIANA JONES franchises. Lucasfilm Ltd. is headquartered in northern California.

Jobcode: Reference SBJ-r0ze5j-35-168-110-128-42 in your application.

Company Profile

Lucasfilm is among the world’s leading entertainment service companies, a pioneer in visual effects and sound across multiple mediums, and is home to the legendary Star Wars and Indiana Jones franchises.