Full Time Job

Associate VFX Producer


Vancouver, BC 02-17-2023
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  • Paid
  • Full Time
Job Description

This posting is an opportunity to submit your resume for future consideration; this is not a role that is open at this time. We anticipate this role may be open in the future, but we are not actively hiring for the position. If you would like to be considered for this potential role, please submit your resume. If the role becomes available, you may receive an email or call from a recruiter.

Position Summary

Alongside the VFX Producer and key creatives, the ILM Vancouver Associate VFX Producer (AP) creates and communicates the main show schedule, including pre-production, assets, and shot production. Under the guidance of the VFX Producer, they will manage the budget for assigned projects. They will also guide, manage, and mentor the Production Managers (PM), Production Coordinators (Coord), and Production Assistants (PA) on their show.

What You'll Do
Step up where necessary to act as ''right hand'' to VFX Producer in case of absence, attending bi-weekly production meetings, escalating show issues to EIC, etc.
In partnership with VFX Producer and Production Accountant, regularly check EFC to ensure work is on budget
Organize and runs bidding meetings as needed
Manage the change order process
In partnership with VFX Producer and VFX Supervisor, define global leadership needs, outline basic roles & responsibilities during pre-production
Oversee internal shot turnover process, including shot creation in production tracking system
Create, maintain, and communicate crew ramps to Talent Managers, VFX Producer, Show Leadership and production teams
Attend CG Status meetings, work with Talent Managers on crew conflicts
Drive, update, and regularly communicate changes on show schedule and deliveries
Work with Coords on creating, updating, and communicating their department schedules, ensuring deadlines and budgets are met
Prepare and run weekly show update meetings (hallway)
Oversee all deliveries, both physical and digital, using secured delivery system; keeps an eye on log of all deliveries
Produce Weekly Status Reports, including all show statistics for VFX Producer; communicates to relevant parties
Act as PM on shows where budget does not permit both AP and PM
Evaluate performance of supervisors, leads, and production team in relation to their output and productivity
At the discretion of VFX Producer, where required, engage and communicate with clients on non-budget related items such as show schedule, TO schedules, deliveries, etc.
Assist VFX Producer in maintaining and updating latest bids
Communicate closely with global AP and/or PM on bid updates, ingests, overall schedule & priorities, TO dates, various delivery dates, etc.
3PP Management:
Plan with VFX Supervisors and VFX Producer for VFX work to be outsourced to 3PP
Proactively look for opportunities to send VFX work to 3PP during capacity constraints at ILM
Help identify 3PP vendors appropriate for body of VFX work
Prepare 3PP bidding packages, spearhead 3PP cost analysis and weekly cost reporting
Work with Global Production and Business Affairs to award work to vendors
Serve as point person for 3PP vendor communication
Problem-solve and raise concerns in all aspects of vendor relations
Create, organize, and maintain project schedule for all work executed at 3PP
Manage the budget and EFC for all 3PP work- meets or exceeds budget and schedule targets
Provide support as liaison with 3PP vendors for technical and creative issues that arises to ensure work stays on schedule and optimal workflow is adhered to
Manage change order process
Manage client contact related to 3PP

What We're Looking For
You've been a production manager on multiple shows and displayed the following abilities:
a proven solution-driven decision-maker
respond proactively to unforeseen changes to any agreed plans
see the bigger picture of a show as well as the even larger picture of being part of a global company
justify and problem-solve schedule/manweeks changes and fully grasp its impact on budget
help out new PMs, working with the PM group to ensure all shows run smoothly
communicate efficiently with 3PP or client
successfully manage and resolve miscommunications, conflict, etc.
mentoring PAs, Coords, PMs
Familiarity with financial scenarios, understand changes that impact finances such as changes to methodology
Highly skilled communicator, must include communication experience across multiple sites or 3PP
Solid command of production scheduling and tracking
Solid understanding of the pipeline workflow
Able to multi-task and work in a fast paced, high pressured environment without losing composure
Fluent in Shotgun, Google Suite, and Microsoft Office, particularly Excel and Word
Working knowledge of Linux a plus
At ease engaging in higher level conversations


This position is with ILM (Vancouver) Inc., which is part of a business we call Industrial Light & Magic.

Jobcode: Reference SBJ-g61jp9-34-239-173-144-42 in your application.

Company Profile

Lucasfilm is among the world’s leading entertainment service companies, a pioneer in visual effects and sound across multiple mediums, and is home to the legendary Star Wars and Indiana Jones franchises.