Venues, Special Events Logistics Manager - San Diego Greater Area

Job Description

THE JOB
The Special Events Coordinator provides administrative, coordination, and execution support for all special events. This role serves as a liaison between clients, internal departments, and external vendors while managing event documentation, financial tracking, and departmental operations. This position supports our Owned and Operated Venues in the greater San Diego Area.
WHAT THIS ROLE WILL DO
Event Coordination & Execution
• Provide comprehensive administrative and operational support to the Director of Sales for all special events
• Coordinate event details with internal departments (production, operations, food & beverage) and external vendors
• Maintain accurate event documentation through digital filing systems
• Assist with department systems maintenance, including CRM and event diagramming software
Financial Management
• Process event deposits and payments in a timely manner
• Track payment status for all events and provide accurate reporting to the Director of Sales and Accounting
• Manage accounts receivable follow up with monthly updates
Administrative & Departmental Support
• Manage inventory of sales kits, collateral materials, ticket requests, and client gifts
• Update special event menus in collaboration with the marketing team
• Support reporting requirements, including Strategic Sales Plans, Competitive Analysis, Budget, Forecasting, and Weekly Recaps
• Assist with special projects as assigned
WHAT THIS PERSON WILL BRING
Required
• Minimum 1 year of experience in hospitality and/or customer service
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational and prioritization abilities
• Ability to work effectively in a fast-paced, high-volume environment
• Professional appearance and demeanor
• Flexibility to work days, nights, and weekends as needed
Preferred
• Bachelor's degree
• Knowledge of food and beverage preparations, service standards, and guest relations
• Basic mathematical and accounting skills
• Experience with event management software
Physical Requirements
• Ability to stand, walk, bend, stoop, crouch, and kneel for extended periods
• Manual dexterity to handle small objects and operate event equipment
• Capacity to work in high-noise environments with frequent interruptions and task changes
BENEFITS & PERKS
Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
WEALTH: 401(k) program with company match, stock reimbursement program
FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
OTHERS: Volunteer time off, crowdfunding match
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

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The expected compensation for this position is:
$56,000.00 USD - $70,000.00 USD
** Pay is based on a number of factors including market location, qualifications, skills, and experience.

Jobcode: Reference SBJ-wp82yp-216-73-216-170-42 in your application.