Venues, Special Events Logistics Coordinator - Stubb'S

Job Description

WHAT THIS ROLE WILL DO
I. Essential Functions
• Provide administrative, coordination and execution support to the Director of Sales for all special events
• Coordinate event details with internal departments (production, operations, food & beverage) as well as external vendors on behalf of Director of Sales
• Maintain department's event documents via digital filing program
• Assist Director of Sales with department systems maintenance including CRM, and event diagramming program
II. Accounting Functions
• Process all deposits and payments in a timely manner
• Track status of payments made for all events and report accurately to Director of Sales and Accounting
• Follow up on all accounts receivable and provide monthly update to Director of Sales
III. Departmental Functions
• Manage supply of assembled sales kits, collateral materials and client gifting
• Update special event menus as needed with marketing team
• Support Director of Sales in completing annual, quarterly, monthly and weekly reporting including but not limited to Strategic Sales Plans, Competitive Analysis, Budget, Forecasting and Weekly Recaps
• Support special projects as assigned by Director of Sales
V. Specific Job Knowledge, Skill and Ability
• Basic Mathematical skills
• Comprehensive knowledge of food and beverage preparations, service standards, guest relations and etiquette preferred
• Ability to operate various food and beverage equipment present at a function preferred
WHAT THIS PERSON WILL BRING
Minimum Requirements:
• Professional Appearance
• Punctuality and Attendance
• Attitude and Teamwork
• Job Skills / Productivity
• Communication (Written and Verbal)
• Adherence to Company Policies
• Working Relationships
What You Need:
• Minimum of one year in a hospitality and/or customer service capacity preferred
• Working knowledge of computers (Excel, Word, PowerPoint, etc)
• Written and verbal communication skills
• Ability to prioritize and organize and work in a fast-paced, high-volume environment
• Ability to work in a very fast-paced environment with considerable noise and interruptions. Must be able to pivot frequently from one activity to another.
Preferred:
• Bachelor's Degree
Physical Work Demands:
• Physical activities include walking, talking, seeing, hearing, pushing, balancing, stooping, crouching, kneeling, and handling. Must be able to grasp and hold very small objects
• Flexible Schedule including ability to work days, nights and weekends.
BENEFITS & PERKS
Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
WEALTH: 401(k) program with company match, stock reimbursement program
FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
OTHERS: Volunteer time off, crowdfunding match
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

Jobcode: Reference SBJ-86v2m6-216-73-216-212-42 in your application.