Venue Administrative Assistant

Job Description

The Role:

White River Amphitheater is seeking a highly organized, adaptable, and motivated individual with dynamic interpersonal skills to join our team as an Administrative Assistant with a focus on the office and phones.

Responsibilities:
• Provide general administrative support for the local office, prioritizing and managing tasks with minimal supervision.
• Answer and direct phone calls, email & text line inquiries
• Assist in the preparation of regularly scheduled reports, including logging and maintaining show/venue invoices.
• Act as the point of contact and general support for vendors, clients, and new staff.
• Maintaining lost and found and badge logs.
• Processing and directing mail and incoming packages or deliveries.
• Maintain office supplies and coordinates maintenance of office equipment.
• Assist with creating presentations, creating reports, developing and printing materials and samples as needed for meetings and presentations, for both internal and external meetings.
• Day of show support to operations and production.
• Other duties as assigned by venue management.

Qualifications:
• College degree, or currently pursuing college courses preferred.
• Ability to work various, flexible hours, inclusive of nights and weekends.
• Must have an interest in music, be knowledgeable about artists and genres, and have an overall interest in learning about the music industry; touring and concert industry experience is preferred .
• Ability to work in a dynamic, fast-paced deadline driven environment, while maintaining organization and attention to detail.
• Proficiency in Microsoft Office products (Outlook, Word, Excel); comfortability utilizing internet tools and social media sites.
• Professional written and verbal communication skills; ability to build and foster professional relationships with individuals at all levels.
• Must be able to maintain confidentiality, handle sensitive matters and exercise excellent judgment.
• Ability to work well independently and within a team.

Jobcode: Reference SBJ-r7wem8-216-73-217-10-42 in your application.