Special Events Logistics Coordinator

Job Description

The Role:
The Special Events Logistics Coordinator provides administrative support to the Sales Department; performs special projects as delegated by the Director of Sales. They are to ensure a smooth and efficient process of an event from the SEO to the actual operation of the function.

Responsibilities:
I. Essential Functions

Responsibilities:
• Tasks include answering phones, giving site visits as needed, mailing sales packages, maintain and reconcile files, putting together client gifts, generating contracts, SEOs, invoices, thank you emails, commission invoices and other sales related documents for sales manager approval
• Prospecting potential clients
• Keep the Sales office organized
• Assist with updating and pulling reports in Caterease
• Attend all necessary meetings/trainings
• Serve as liaison between Sales management and clients
• Onsite contact for events as needed
• Responsible for SEO packets for Production meeting and responsible for updating all tentative and prospective events
• Responsible for all deposits, updating Caterease, routing to Finance and sending copies to clients
II. Accounting Functions
• Process all deposits and payments in a timely manner
• Track status of payments made for all events with Seller(s)
• Verify Deposit / Payments tracking schedules with Seller(s)
• Proper execution and completion of all post event paperwork: Party Recap Sheet and Receipts
• Follow up on all accounts receivable and provide monthly update to Director of Sales and Business Manager
III. Staff Functions
• Maintain supply of digital and print sales kits and collateral materials
• Update sales kit inserts and menus as needed.
• Special projects as assigned by Director of Sales
Minimum Position Requirements for candidates:
• Minimum 2 years of office administrative duties (hospitality experience a plus)
• Excellent communication skills including answering phones, responding to emails and voicemails. Strong time management skills are a must
• Ability to deal with client requests while maintaining professionalism
• Strong ability to multitask while maintaining attention to detail
• Develop and maintain positive working relationship with all venue departments
• Strong organizational and priority setting skills
• Experience in sales tracking software
• Proficient in all Microsoft Office, Google Docs, Excel and Google Sheets
• Ability to work in a fast-paced environment
• Flexible schedule to include working nights and weekends when needed
• Strong work ethic to include attendance, quality of work and support of colleagues
• Any and all aspects of this job can expand at any time so candidate must be moldable and open to change
If the above description sounds like you and fits your background, apply online at www.livenationentertainment.com/careers to join the Live Nation Entertainment team today!
Applicants for employment in the US must possess work authorization which does not require sponsorship by the employer for a visa.

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The expected compensation for this position is:
$20.00 USD - $25.00 USD Hourly
** Pay is based on a number of factors including market location, qualifications, skills, and experience.

Jobcode: Reference SBJ-12yo9e-18-97-9-172-42 in your application.