Promoter Assistant

Job Description

Company: DF Concerts and Events

Department: Booking

Location: Glasgow, UK

Reports to: Promoter

Working Hours: 40 hrs per week, Monday to Friday, 10pm till 6pm

Role Description

The main purpose of this job is to assist the DF Concerts promoters with administrative tasks that support the booking of artists and delivery of concerts for the company.

DF Concerts bring the best live music and life affirming experiences to music fans across Scotland, year after year. Throughout their 1,000 concerts per year, DF Concerts work with some of the biggest names in music as well as champion's the career progression of newly established acts. Having previously organised Scotland's largest music festival, T in the Park, from 1994 to 2016, the company added the inaugural TRNSMT Festival to the line-up in 2017. DF Concerts is also responsible for the 35k capacity Glasgow Summer Sessions and the 6K capacity Edinburgh Summer Sessions, held against the backdrop of Edinburgh Castle. Additionally, the company owns and operates, ''quite possibly the finest small venue in the world'', King Tut's Wah Wah Hut – supporting the vibrant music scene from grassroots level, up.

Who you are

Competencies / Skills / Knowledge / Experience
• Strong organisational skills, accuracy with a high level of attention to detail.
• Strong Microsoft Outlook, Excel and IT skills desirable.
• Ability to communicate effectively with stakeholders/partners at all levels.
• Ability to prioritise effectively and have strong organisational skills and the ability to work under pressure and to strict timelines.
• Ability to manage a high and fast paced workload effectively.
• Good research skills with the ability to make recommendations and decisions.
• Ability to hold tough conversations in a professional and courteous manner.

Behaviours

The following attributes determine how the role will be carried out and are required to be a success
• You have a passion for music, taking great pride in playing your part in delivering first class, life affirming events to fans of all ages, backgrounds and genres.
• You are by nature consistently conscientious, extremely accurate with an eye for detail.
• You are discreet, always maintaining confidentiality and professionalism.
• You are trusted, dynamic, pro-active, confident, self-directed, thrive when empowered and always a few steps ahead.
• You are a natural collaborator, working cross functionally and at all levels, internally and externally.
• You have a pro-active nature and have the ability to use self-initiative as well as work within a team. You can also lead a team when required.
• You have a flexible ''can do'' approach to working to ensure the job gets completed.
• You are courteous and respectful and believe strongly in creating a healthy, equal, working environment.

What the role includes
• Venue liaison: responsible for collating venue availabilities, management of pencils, issuing and managing challenges effectively, finding solutions to routing issues for club and theatre shows.
• Building and maintaining strong relationships with venue contacts
• Proactively manage busy DF Concerts booking diary as well as maintaining additional show diaries for specific staff members
• Report sales to agencies and filing settlements, night reports, support information, insurance docs, H&S info and additional important information for club and theatre shows.
• Building out shows on ROME from Promoter budgets, and creating show confirmation sheets, internally liaising with other departments to keep them informed of any changes in announcement schedules/ticket prices/presales/venue changes etc.
• With support from other Promoter Assistant, working on ROME IT system, identifying any flaws or changes that can be made for the Booking Team as a whole
• Supporting with implementation of administrative systems of the booking department.
• Ensure prompt delivery of ticket links, artwork and deal memos to agents ahead of show announcements.
• Guest-list management for all shows, liaising with show gig rep on ticket allocations and management of departmental guest-list for green-field events.
• Continuingly identify, suggest, and implement improvements to all areas of the booking department.
• Continually contribute to the collective knowledge of the global music scene of the booking department.
• Project Manage rural Scottish tours and underplays tours.
• Route Scottish tours and manage venue Co-Pro's i.e. offers, settlements and invoicing.
• Provide support, including proactive email management, travel and accommodation bookings.
• Monthly reconciliation of expense claims, raising departmental invoices, chasing payments, deposits.
• Quarterly reconciliation of expenses to be charged back to Live Nation, when required
• Manage digital filing of main Booking Inbox and all show folders (with support from Intern when available).
• Liaise with gig reps to send/chase essential show info when requested from agents/agent assistants.
• Weekly update of DFC Pipeline of all new business/offers/confirmed show to report to LN
• Collating all relevant show information and gross figs to update Pollstar reports online Annually (with support from Intern when available).
• Provide support and cover for DFC booking department staff when required.

The Company

DF Concerts and Events is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.

APPLICATION DEADLINE: 11th March 2022. We reserve the right to close applications at any time.

Jobcode: Reference SBJ-d8owyq-18-217-252-20-42 in your application.