Mailroom Assistant

Job Description

Please note that this opportunity is only open to those referred as part of the Kickstart Scheme by the Department for Work and Pensions.

Role Description

An opportunity has arisen to join a facilities management team at the world's leading music and entertainment business on a full-term contract. The position will report into the facilities coordinator and will work alongside new and existing roles within the facilities team. The main purpose of the role is to work parallel with the facilities coordinator and fully support with the day to day running of the office/business providing a 5-star customer service to Live Nation staff.

The role includes help and support for the facilities coordinator with day to day operations of the building. Dealing with queries via face-to-face, telephone and email. Heavy lifting. Liaising with all couriers and porters, logging and tracking all parcels and deliveries. Distributing and collecting mail around the building. Carrying boxes, copier paper and other items that may be required. Helping reception with restocking stationary supplies, supporting the facilities coordinator with onsite and offsite storage. Admin duties including photocopying, scanning, binding, laminating and typing, amending and printing documentation as instructed. Helping with ad hoc requests from the facilities coordinator and staff. Distributing the milk, fruit and papers in the morning. Booking and recording all outgoing couriers as requested. Monitoring tickets on the Help Desk for any mail room related requests. Assisting the facilities coordinator coordinator with general 'handyman' tasks. Assisting with room set-ups when required. Assisting with the general day to day requests from staff. Arrange handover of tasks as and when holidays are taken. Distribute the milk to all the tea points and canteen, and ensure replenishment of all the coffee machines.

There are a few shared responsibilities with the Reception team and Postroom Assistant which include arrangement of incoming and outgoing post, liaison with couriers and arrangement of deliveries. The successful candidate will also need to work alongside the Reception Manager to ensure all internal and external onsite events and meetings run safely and smoothly to a high standard.

This is a new role following the business moving to new headquarters.

Role Requirements

Diligence and strong attention to detail. Generally organised. Proactive approach. A common sense mindset. Ability to work in a fast moving and high pressured environment. Good communication. Good Microsoft skills. Ability to work on your own and as part of a team. Having previous experience working in a mailroom is desirable.

To be successful in the role, you will need to have the following attributes. No job will be too big or too small. You're willing and wanting to learn and not shying away from a challenge. Good time management. Be proud and committed.

The Company

APPLICATION INSTRUCTIONS: Please apply via this page. You will be asked to upload a copy of your CV and to write a short explanation as to why you are applying.

Jobcode: Reference SBJ-r7kep9-18-191-84-32-42 in your application.