Executive Assistant

Job Description

THE ROLE

NYC office of artist management firm seeking a dynamic executive assistant for Co-Chairman and Comedy Manager to handle logistics and navigate a demanding, fast-paced environment. Executive assistant will interface with artists, industry contacts, and third-party consultants, as well as assist with internal communication and workflow between artist roster, client partners, and internal cross-functional marketing team.

WHAT THIS ROLE WILL DO
• Anticipate the needs of Co-Chairman & Comedy Manager to make sure all work materials are available for a successful work day (ex. agendas for meetings/calls prepared, approved and printed ahead of me…)
• Manage calendar, including the coordinate on and scheduling of executive meetings via conference call, virtual or in person, which requires interaction with both internal and external executives and assistants
• Liaise and coordinate with vendors and service providers
• Arrange itinerary and oversee booking of global travel – air, hotel, ground transportation, reservations, meetings and any special needs
• Act as a liaison between executive and various business guests, industry executives, managers, etc. Coordinate in-office accommodation for guests
• Tracking key deliverables during project and tour cycles
• Review and file invoices, update budgets/spreadsheets, and handle payment tracking and data entry Compile and submit expense reports
• Lead day-to-day office management – IT support, monitor office supplies
• Prepare accurate, high-quality presentation materials as needed
• Post and upload content to artist socials
• Assist with special projects, errands, research and compile information as needed

BENEFITS & PERKS
Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Vision and Dental benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Generous paid time off policy including paid holidays, sick time and paid days off for your birthday, Free concert tickets
• WEALTH: 401(k) program with company match, Stock Program
• FAMILY: New parent programs & support including caregiver leave and childcare cash, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

Live Nation's policy regarding vaccinations and masking related to a pandemic or other infectious disease control measures, acts of God, health and safety mandates and/or restrictions imposed by applicable local, state or federal governments has evolved over time. Currently, we strongly encourage employees to be fully vaccinated from such infectious diseases for which vaccinations are available. You are expected to follow Live Nation's health and safety protocols and policies as they change from time to time.

Jobcode: Reference SBJ-g47voz-18-217-45-29-42 in your application.