Executive Assistant

Job Description

Who we are:

Faculty Inc. is an Artist Management and Live Tour and Experience company that oversees the 360-degree activities of its entertainment clients, Licenses Global brands for development and oversight of their touring activities, Partners with talent to create live tours and experiences, and incubates and creates unique IP In-House for immersive events and live attractions and tours. We are based In Los Angeles, California and are an Artist Nation Affiliated Company.

Job Overview:
The Executive Assistant provides coordination and oversight of the day-to-day operations of the office of the CEO.

Responsibilities:
• Provide complete administrative executive support and professional business skills to the CEO
• Receive, screen and follow-up all communications (phone, email, mail)
• Compose letters, notices and e-mail responses, as appropriate
• Multifaceted Outlook calendar management, including providing details of appointments and conference calls
• Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last minute changes
• Prepare expense reports and track payments/invoices
• Create and maintain filing systems (i.e. address book, show files), both electronic and paper
• Assist with any technology issues pertaining to software, iPhone, iPad or other information technology needs
• Process documents of a legal and confidential nature
• Assist with preparation of financial information as directed
• Manage special projects and coordinate special events, as needed
• Perform other duties as requested by the CEO

Qualifications:
• Minimum 3 years' experience working in a corporate environment providing executive level support
• Flexibility to work additional hours when necessary
• Ability to multi-task, work on numerous projects simultaneously and use sound judgment in prioritizing tasks to meet deadlines
• Excellent verbal and written communication skills
• Highly organized with meticulous attention to detail
• Strong computer skills and in-depth working knowledge of Microsoft Word, Excel, Power Point and Outlook
• Ability to interface with all levels of the organization and maintain confidentiality
• Proactive, anticipate needs and takes initiative, requires little direction
• Professional appearance and presentation

EQUAL EMPLOYMENT OPPORTUNITY

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.

Jobcode: Reference SBJ-r0w17m-18-191-84-32-42 in your application.