Full Time Job

Executive Assistant

Live Nation

Beverly Hills, CA 03-10-2023
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description

The Executive Assistant will provide administrative support to the executive and his organization. This person should be productive while working independently and able to perform well while multi-tasking in a thriving, very fast-paced environment.

• Anticipate executive needs and make sure all work materials are available for a successful work day (ex. agendas for meetings/calls approved and printed ahead of time, lunch ordered, etc.)
• Manage daily schedule and calendar.
• Coordinate all travel logistics, both domestic, international and charter including transportation, hotel, and any special needs.
• Confirm and be familiar with all daily scheduling and travel details
• Send out daily and weekly reminders as needed
• Screen and handle telephone communications.
• Greet and direct visitors.
• Maintain and execute expense reports.
• Review all mail correspondence and direct to appropriate parties.
• Coordinate, supervise, and complete special projects.
• Serve as liaison between the executive and other departments as directed.
• Coordinate all logistics surrounding client meetings.
• Participate in phone calls and take meeting minutes.
• Gather, enter and/or update data in records and databases.
• Review and file invoices, update spreadsheets, and handle payment tracking.
• Track all invoices and payments.
• Review and edit confidential documents and gather all needed materials to coincide with said documents.
• Responsible for handling highly confidential information.
• Act as a liaison between executives and various business guests, managers, etc.
• Support team with any other additional needs.

• Strong verbal / written communication, phone etiquette, computers (Microsoft Word, Excel, and PowerPoint) or similar programs.
• Ability to engage in positive interaction with co-workers, executives, and high-level industry professionals; prioritize, organize, problem solve, follow-up, communicate and diffuse possibly volatile situations with tact
• Ability to multi-task daily, be organized, detail oriented, self-driven, forecast issues and handle last minute projects to meet deadlines.
• Proficient typing skills required (ability to type 60 wpm)
• College degree required

BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

Jobcode: Reference SBJ-rjpk4w-3-239-6-58-42 in your application.

Company Profile
Live Nation

Live Nation Entertainment is the global leader in live entertainment and ticketing. Our world-class portfolio reaches all aspects of the live event and ticketing industry, from ground-breaking software in Ticketmaster, mix of legendary venues and restaurants in House of Blues, production leaders in Concerts, exceptional brand partnerships in Media & Sponsorship, and unparalleled team of artist managers in Artist Nation supported by diverse professionals in all facets of Corporate operations.