Executive Assistant

Job Description

WHAT THIS ROLE WILL DO
• Anticipate executive needs and make sure all work materials are available for a successful work day (ex. agendas for meetings/calls approved and printed ahead of time, lunch ordered, etc.)
• Manage daily schedule and calendar.
• Coordinate all travel logistics, both domestic, international and charter including transportation, hotel, and any special needs.
• Confirm and be familiar with all daily scheduling and travel details
• Send out daily and weekly reminders as needed
• Screen and handle telephone communications.
• Greet and direct visitors.
• Maintain and execute expense reports.
• Review all mail correspondence and direct to appropriate parties.
• Coordinate, supervise, and complete special projects.
• Serve as liaison between the executive and other departments as directed.
• Coordinate all logistics surrounding client meetings.
• Participate in phone calls and take meeting minutes.
• Gather, enter and/or update data in records and databases.
• Review and file invoices, update spreadsheets, and handle payment tracking.
• Track all invoices and payments.
• Review and edit confidential documents and gather all needed materials to coincide with said documents.
• Responsible for handling highly confidential information.
• Act as a liaison between executives and various business guests, managers, etc.
• Support team with any other additional needs.
WHAT THIS PERSON WILL BRING
• Strong verbal / written communication, phone etiquette, computers (Microsoft Word, Excel, and PowerPoint) or similar programs.
• Ability to engage in positive interaction with co-workers, executives, and high-level industry professionals; prioritize, organize, problem solve, follow-up, communicate and diffuse possibly volatile situations with tact
• Ability to multi-task daily, be organized, detail oriented, self-driven, forecast issues and handle last minute projects to meet deadlines.
• Proficient typing skills required (ability to type 60 wpm)
• College degree required
BENEFITS & PERKS
Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
WEALTH: 401(k) program with company match, stock reimbursement program
FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
OTHERS: Volunteer time off, crowdfunding match
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

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The expected compensation for this position is:
$25.20 USD - $31.50 USD Hourly
** Pay is based on a number of factors including market location, qualifications, skills, and experience.

Jobcode: Reference SBJ-2332m7-216-73-217-10-42 in your application.