Event Administrator

Job Description

Company: Live Nation

Department: VIP Nation Europe

Location: Farringdon, London

Reports to: Senior Event Manager

Working Hours: Full time, permanent. Some evening and weekend work may be required if attendance is needed at shows.

Role Description

Working within VIP Nation International you will be assisting the operations team in overseeing all administrative aspects. In this role you will be involved with all administrative requirements necessary to the fulfilment of the VIP packages on international tours.

For this role you should possess exceptional communication, interpersonal and leadership skills. Having experience in the following roles: Facility Coordinator, Content Editor, Accounting background would be a distinct advantage

What it's like to work in the Team
Our team is made up of a diverse group of individuals, but we all share the same passion for putting our employees first. We have a fun atmosphere within the team, which helps us maintain an open, approachable department, which can partner and build genuinely authentic and valuable relationships with our employees and leaders. We are committed to working as a team and so support each other to achieve wins as a team.

Who you are

Competencies / Skills / Knowledge / Experience
• Excellent verbal communication skills
• Experienced in content administration
• Accurately managing deadlines
• Knowledge of using IT tools such as Mailchimp, Salesforce, Concur, Attendium etc.
• The candidate should have previous experience in writing and delivering briefings to an appropriate standard.
• Basic understanding of Health and Safety requirements, including risk assessments and familiarity with all prevailing event day emergency plans.
• Proficiency in Microsoft applications especially Excel is essential.
• Previous corporate /private events experience would be a distinct advantage
• Experience in a customer services environment, ideally in a dispute resolution capacity
• Good command of written English
• Additional languages are desirable
• Previous experience in an admin heavy role is desirable

Behaviours

The following attributes determine how the role will be carried out and are required to be a success
• Proactive and demonstrates Initiative
• Organised and deadline focused
• Self-motivated and takes ownership for personal and technical development
• Adaptability in any given situation
• Commitment and willingness to learn

What the role includes
• Assisting the operations team with all aspects of the administrative tasks required on a tour
• Co-ordinate logistical arrangements across international markets including travel, accommodation, shipping, goods, and equipment
• Agree and compile entry information and timings for letters/emails and itineraries.
• Manage administrative tasks using tools such as Mailchimp, Attendium, Saleforce, Concur etc..
• Actively source and recruit casual staff for events, manage and fulfil the payroll process
• Create pay breakdown for all casual staff
• Monitor staffing levels at shows.
• Assist in ensuring specified goods and services are delivered to the customers before, during and after the event, as may be appropriate.
• Assist with merch shipment and custom clearance of VIP merch
• Assist in sourcing suppliers, including facilitating tender processes (where required).
• Assist in creating a PO for goods being ordered by the event managers
• Ensure the tour accountant has all cost information, relevant PO's, and receipts prior to settlement.

The Company

APPLICATION DEADLINE: Wednesday 29th November 2023. We reserve the right to close applications at any time so encourage early application.

Jobcode: Reference SBJ-gqxk2x-216-73-216-165-42 in your application.