Contracts Administrator

Job Description

WHAT THIS ROLE WILL DO
Show Documentation & File Management
• Manage the full setup and organization of show materials by creating and maintaining structured folders across Box, Outlook, and Google Drive.
• Ensure all confirmations, deal memos, agreements, riders, W‑9s, COIs, and related show documents are accurately filed and easily accessible to internal teams.
• Maintain and update the Master List to reflect real‑time status changes, including contract milestones, payment schedules, venue requirements, and key deadlines.
Artist & Venue Contract Administration
• Oversee the complete artist contract lifecycle, including retrieving offers, processing and editing agreements, securing signatures, and ensuring all documentation is properly distributed and archived.
• Draft, review, and manage venue agreements, coordinating with venue partners to obtain required forms and drafting agreements as needed.
• Collaborate closely with the Legal team to obtain specialized agreements or non‑standard contract templates when needed.
Financial Coordination & Payment Tracking
• Track and manage all contract‑related payments and deposits, including initiating deposit requests, filing confirmations, and communicating payment status to agents and partners.
• Upload and maintain settlement payment confirmations and work with internal finance teams to ensure accurate recordkeeping for licensing fees, invoices, and venue remittance processes.
Show & Festival Operational Support
• Provide administrative and contract support for recurring and special events, including the Biloxi Crawfish Festival and additional high‑volume or specialty venues.
• Coordinate incoming and outgoing festival contracts, track deposits, and support Directors and internal teams with updated documentation before, during, and after the event cycle.
Venue, Partner & Services Agreement Oversight
• Manage annual renewals and updates for booking agreements, service agreements, and partner contracts across assigned venues and organizations.
• Ensure COIs for all partners are issued and updated annually, coordinating with internal insurance teams to meet compliance requirements.
Deadline Monitoring & Cross‑Functional Coordination
• Continuously monitor upcoming deadlines for contracts, financial obligations, and venue requirements, proactively initiating next steps and escalating any blockers.
• Serve as a key operational liaison between booking, legal, finance, venues, and agents to ensure accurate and timely flow of information across all stages of show and contract execution.
WHAT THIS PERSON WILL BRING
• Flexible Schedule (days/nights, weekends, and holidays)
• High School Diploma
Preferred:
• Experience in a live environment operation
• Experience in Microsoft Applications (Outlook, PowerPoint, Word, Excel, etc.)
• Experience in Prioritizing, Time Management & Multitasking
• Experience in open communication & email etiquette
Physical Demands/Working Environment:
• Working environment is fast-paced and often loud and stressful
BENEFITS & PERKS
Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
WEALTH: 401(k) program with company match, stock reimbursement program
FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
OTHERS: Volunteer time off, crowdfunding match
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

Jobcode: Reference SBJ-pk1zz0-18-97-14-80-42 in your application.