Concerts, Contracts Administrator Booking Coordinator

Job Description

THE JOB
The Contract Administrator / Booking Coordinator role supports the Alabama, Mississippi and Louisiana booking team. Responsibilities include preparing and distributing offer sheets, providing administrative support, and managing the full artist contract lifecycle-from retrieving offers and drafting/editing agreements to securing signatures and ensuring all documentation is properly distributed and archived.
WHAT THIS ROLE WILL DO:
CONTRACT ADMINISTRATION
Show Documentation & File Management
• Manage the full setup and organization of show materials by creating and maintaining structured folders across Box, Outlook, and Google Drive.
• Ensure all confirmations, deal memos, agreements, riders, W‑9s, COIs, and related show documents are accurately filed and easily accessible to internal teams.
• Maintain and update the Master List to reflect real‑time status changes, including contract milestones, payment schedules, venue requirements, and key deadlines.
Artist & Venue Contract Administration
• Oversee the complete artist contract lifecycle, including retrieving offers, processing and editing agreements, securing signatures, and ensuring all documentation is properly distributed and archived.
• Draft, review, and manage venue agreements, coordinating with venue partners to obtain required forms and drafting agreements as needed.
• Collaborate closely with the Legal team to obtain specialized agreements or non‑standard contract templates when needed.
Financial Coordination & Payment Tracking
• Track and manage all contract‑related payments and deposits, including initiating deposit requests, filing confirmations, and communicating payment status to agents and partners.
• Upload and maintain settlement payment confirmations and work with internal finance teams to ensure accurate recordkeeping for licensing fees, invoices, and venue remittance processes.
Show & Festival Operational Support
• Provide administrative and contract support for recurring and special events, including the Biloxi Crawfish Festival and additional high‑volume or specialty venues.
• Coordinate incoming and outgoing festival contracts, track deposits, and support Directors and internal teams with updated documentation before, during, and after the event cycle.
Venue, Partner & Services Agreement Oversight
• Manage annual renewals and updates for booking agreements, service agreements, and partner contracts across assigned venues and organizations.
• Ensure COIs for all partners are issued and updated annually, coordinating with internal insurance teams to meet compliance requirements.
• Deadline Monitoring & Cross‑Functional Coordination Continuously monitor upcoming deadlines for contracts, financial obligations, and venue requirements, proactively initiating next steps and escalating any blockers.
• Serve as a key operational liaison between booking, legal, finance, venues, and agents to ensure accurate and timely flow of information across all stages of show and contract execution.
BOOKING SUPPORT
• Create and prepare deal sheets
• Obtain holds from venues and place and release holds in Rome
• Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues and partners
• Create reports as needed and distribute to pertinent internal and external stakeholders
WHAT THIS PERSON WILL BRING
• A minimum of 2 years experience as an assistant is preferred.
• Proficient use of Microsoft Outlook (including group scheduling) and well-versed in Excel and database programs and ability to work with accounting and financial departments.
• Ability to navigate the internet as a communication and research tool.
• Professional level of verbal and written communication skills.
• Fast learner with a strong work ethic and a high sense of responsibility in an ever-changing environment.
• Must be able to handle sensitive matters and exercise excellent judgment.
• Ability to work independently and within a team to juggle multiple prioritized tasks.
• Strong attention to detail.
• Ability to multi-task in a fluid and busy environment.
• Passionate about live music and the music industry.
BENEFITS & PERKS
Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and
Flexible or Health Savings Accounts (FSA or HSA)
YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and
personal days
WEALTH: 401(k) program with company match, stock reimbursement program
FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility,
adoption, foster, or surrogacy support
CAREER: Career and skill development programs with School of Live, tuition reimbursement,
and student loan repayment
OTHERS: Volunteer time off, crowdfunding match
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition(including cancer and genetic characteristics), genetic information, military and veteran status,
political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be
made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.

Jobcode: Reference SBJ-pk1zz0-216-73-216-34-42 in your application.