Concerts and Festival Talent Assistant

Job Description

THE JOB

We are looking for a highly organized, experienced, motivated individual with dynamic interpersonal skills. This individual will assist and liaise between departments in day-to-day tasks, concert booking procedures, venue calendar bookings and managing relationships in the live event industry. This individual will also assist in all day to day aspects of festival booking, including but not limited to maintaining festival grids, confirmation emails, creating festival offers, database, guest ticketing, etc.

WHAT THIS ROLE WILL DO:

CONCERT BOOKING ADMIN
• Manage ticket counts and report on sale ticket counts and final show settlements
• Schedule/coordinate meetings, conference calls and appointments
• Assist in handling financial arrangements (show deposits, settlements, tracking expenditures and budgets) for events in various venues
• Assist in processing of venue contracts, artist contracts and co-promote agreements for events
• Compiling and maintaining all event show folders with contracts, Certificates of Insurance, and general event correspondence, including final artist and venue settlement information
• Gathering and distributing show information to venues, staff, and artist teams
• Help coordinate team outings/events as needed
• Live event coverage as needed
• Create and prepare deal sheets in booking system
• Manage holds on venue calendars, both internal and external
• Other duties as assigned

FESTIVAL BOOKING ADMIN
• Obtain artist contact information for all festivals and distribute to teams as needed
• Work with festival buyers on deal points confirmations
• Execute all industry and guest ticketing requests and server as liaison on site
• Write up festival offer sheets
• Faciliate contrats, deposits and finals
• Advance all on-site needs for talent team at each festival
• Maintain festival booking grids for each festival, including schedule, comps, contact info, etc

WHAT THIS PERSON WILL BRING
• Bachelor's degree from an accredited University
• 1 – 2 years of previous administrative work
• Strong attention to detail
• General music and industry knowledge
• Eagerness to support others (in venues and office)
• Fast learner
• Well versed in Excel and database programs and ability to work with accounting and financial departments
• Ability to multi-task in a fluid and busy environment
• Willingness to work overtime on events outside normal office hours when appropriate
• Experience with contracts-a plus
• Live Nation's policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19. Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within [24] hours of entering an office.

BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

Jobcode: Reference SBJ-rb27xy-216-73-216-105-42 in your application.