C3 Presents - Travel Coordinator

Job Description

C3 Presents creates music festival experiences for millions of fans across the globe, setting the new standard each year for events that are as memorable as they are spectacular, including Austin City Limits Music Festival in Texas, Lollapalooza in Chicago (and seven other countries), and Bonnaroo in Manchester, Tennessee.

THE JOB
The Travel Coordinator works closely with the Travel Services Sr. Manager to plan and manage travel logistics for festival staff, vendors, guests, and C3 corporate travel. This role is responsible for arranging air, hotel, and ground transportation while ensuring smooth operations across multiple projects and events.
WHAT THIS ROLE WILL DO
• Coordinate travel arrangements, including air, hotel, and ground transportation, for company and event-related needs
• Assist in implementing and maintaining travel procedures, policies, and quality standards
• Manage inbound and outbound travel logistics, ensuring clear communication and execution before and during events
• Maintain organized records of travel data, confirmations, manifests, and itineraries
• Communicate with hotels, transportation providers, and other vendors to confirm bookings, manage changes, and resolve issues
• Track and process invoices, billing, and contracts in coordination with the accounting team and travel manager
• Build and maintain effective working relationships with internal teams, festival staff, vendors, contractors, sponsors, and temporary employees
• Provide administrative support to the Travel Services team, including updating calendars, trackers, and internal documents
• Perform additional duties, projects, and event support as assigned
WHAT THIS PERSON WILL BRING
• Bachelor's degree in a related field, or 2+ years of experience in travel coordination, event operations, or hospitality
• Experience in hotel, hospitality, or fast-paced environments
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Exceptional attention to detail and a proactive, solution-oriented approach
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with web-based forms a plus
• Excellent planning, administrative, and communication skills.
• Ability to be punctual and meet deadlines
• Motivated self-starter who thrives in a deadline-driven environment and has exceptional follow-through skills
• A positive attitude
• Capable of presenting C3 Presents with professionalism
• Flexibility in work hours and availability, especially during major projects
• Ability to travel to various festivals and events.
C3 CORE COMPETENCIES
• Demonstrate integrity in the way you operate in day-to-day business and the way you deal with people
• Communicate effectively with various audiences by organizing and delivering information appropriately and listening actively to others
• Proactively seek solutions to problems. Be enthusiastic and energetic in your approach to your job. Commit to putting in extra effort with a positive attitude.
• Be flexible in handling change, able to juggle multiple demands, and adaptable to new situations with fresh ideas or innovative approaches
• Stay composed, confident, optimistic, and in problem-solving mode when the going gets tough
• Possess the skills needed to perform your job well, paying close attention to detail, accuracy, and completeness
BENEFITS & PERKS
Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
WEALTH: 401(k) program with company match, stock reimbursement program
FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
OTHERS: Volunteer time off, crowdfunding match
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

Jobcode: Reference SBJ-128pzy-216-73-216-123-42 in your application.