C3 Presents - Contracts Coordinator

Job Description

We are seeking a highly motivated Contracts Coordinator for our fast-paced, ever-changing environment. C3 Presents produces Lollapalooza and the Austin City Limits Music Festivals, as well as many other great live event and music experiences.

This person is an integral part of the Production Contracts team. The right candidate is detail-oriented and has excellent follow-through abilities. We are a relatively small department that processes over 2,500 Production related contracts per year, so we are looking for someone dependable who can learn quickly and remain consistent in what they have learned. At least some familiarity with contracts is preferred. A background in business, insurance, procurement, legal administration and/or event production is encouraged.

RESPONSIBILITIES:
• Assist with Production related contracting from start through completion on C3 Festivals and Events in a supportive role
• Help senior Contracts Managers prepare and submit several in-house versions of agreements for vendors and independent contractors
• Track, file, and maintain a detailed database of vendor and contractor agreements, compliant certificates of insurance, and other legal documents
• Manage a high volume of email requests and questions to/from contractors
• Provide accurate data entry and routine reporting to help streamline department communications and efficiency
• Gather feedback/insights and recommend action items for operational improvements
• Perform other administrative job responsibilities, as assigned

PREFERRED QUALIFICATIONS:
• At least one or more years' work experience in a business, contract administrative, vendor procurement, legal and/or insurance environment. Event related experience is encouraged, but not required
• Bachelor's Degree (Business Administration, Communications preferred) a plus or combination of experience
• Must have exceptional initiative, judgment, and attention to detail, with the ability to prioritize
• Punctual and reliable, with the written and verbal communication skills to complete assignments independently, working quickly and efficiently
• Maintains a positive attitude and professional disposition in a fast-paced industry
• Has a desire to learn and take on new challenges and responsibilities
• Team-oriented personality who enjoys working closely with others
• Adaptable when handling change, with the ability to stay composed and optimistic in problem-solving
• Solid computer skills and proficiency in Adobe Acrobat and Microsoft applications such as Outlook, Word, Excel, and PowerPoint
• Flexibility in work hours and availability, especially during major projects and events
• Opportunities to travel (Not required)

C3 CORE COMPETENCIES
• Demonstrate integrity in the way you operate in day-to-day business and the way you deal with people
• Communicate effectively with various audiences by organizing and delivering information appropriately and listening actively to others
• Proactively seek solutions to problems. Be enthusiastic and energetic in your approach to your job. Commit to putting in extra effort with a positive attitude.
• Be flexible in handling change, able to juggle multiple demands, and adaptable to new situations with fresh ideas or innovative approaches
• Stay composed, confident, optimistic, and in problem-solving mode when the going gets tough
• Possess the skills needed to perform your job well, paying close attention to detail, accuracy, and completeness

Jobcode: Reference SBJ-gmo11x-3-133-159-224-42 in your application.