Booking Assistant - Northeast

Job Description

THE JOB

The Booking Assistant will support Booking Manager and Talent Buyers and organize the talent tracking of venues within the Northeast region. Responsibilities include calendar management, building show offers and reports, show settlements, expense reports, coordinating calls and providing special project and general clerical support for the Booking Department as needed.

WHAT THIS ROLE WILL DO
• Interface with all parties (venue, buyers) to verify availabilities and build calendar(s) of event(s).
• Manage internal documentation using internal booking systems, calendars and ticketing schedules.
• Compile and maintain all event show folders with contracts and general event correspondence, including final artist and venue settlement information.
• Gather and distribute show confirmations, information, and updates to venues, staff, and artist teams.
• Maintain and update calendar of events for several venues. Make travel arrangements and handle expenses.
• Assisting Talent Buyers in the building of artist deal sheets for submittal to appropriate artist agency/management for review and discussion.
• Manage artist final settlement communications and aid in ticket counts.
• Assist with show settlements night of show.
• Provide general administrative support and perform diversified administrative duties; prioritize and manage projects with minimal supervision.
• Multitask in a fast-paced environment and remain organized, with attention to detail.

WHAT THIS PERSON WILL BRING
• A minimum of 2 years experience as an assistant is preferred.
• Proficient use of Microsoft Outlook (including group scheduling) and well-versed in Excel and database programs and ability to work with accounting and financial departments.
• Ability to navigate internal sales admin system for most daily tasks.
• Ability to navigate the internet as a communication and research tool.
• Professional level of verbal and written communication skills.
• Fast learner with a strong work ethic and a high sense of responsibility in an ever-changing environment.
• Must be able to handle sensitive matters and exercise excellent judgment.
• Ability to work independently and within a team to juggle multiple prioritized tasks.
• Experience with contracts a plus but not required.
• Strong attention to detail.
• Eagerness to support others (in venues and office).
• Ability to multi-task in a fluid and busy environment.
• Passionate about live music and the music industry

BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

Jobcode: Reference SBJ-gqzm6z-18-222-240-21-42 in your application.