Administrative Assistant- The Dome

Job Description

THE JOB

US Concerts is seeking an Administrative Assistant who will be responsible for employee scheduling, payroll processing, HR onboarding, invoicing, and general administrative management. This role is critical in ensuring seamless event operations by managing staffing logistics, processing and maintaining payroll records, and supporting various administrative functions in accordance with Live Nation payroll policies.

WHAT THIS ROLE WILL DO
• Managing General Administrative Functions:
• Provide comprehensive administrative support, demonstrating exceptional organizational skills and attention to detail.
• Prioritize and execute tasks independently, ensuring deadlines are met with precision.
• Communication Management:
• Professionally handle incoming phone calls, emails, and text inquiries, directing them appropriately and promptly to ensure effective communication flow within the office.
• Records and Logs Maintenance:
• Maintain meticulous records of lost and found items and badge logs, ensuring accuracy and accessibility for tracking purposes.
• Mail and Deliveries Handling:
• Efficiently process incoming and outgoing mail, packages, and deliveries, promptly distributing them to the designated recipients.
• Office Supplies and Equipment Management:
• Oversee inventory and procurement of office supplies, coordinating maintenance and repairs for office equipment to ensure uninterrupted workflow.
• Office upkeep such as basic organization and maintaining cleanliness of front office reception and kitchen areas.
• On-Site Event Support:
• Provide operational support during events, ensuring seamless execution of tasks and addressing any immediate needs.
• Flexibility and Adaptability:
• Embrace a proactive approach to tackle unforeseen challenges and assist with any additional tasks delegated by venue management, contributing to the overall success of office operations.
• Other duties as assigned by venue management.

WHAT THIS PERSON WILL BRING
• 1 year plus of administrative experience.
• 2-3 years' plus of work experience in a comparable role.
• High School Diploma or equivalent preferred.
• Great attention to detail and ability to work against deadlines.
• Strong strategic thinking and creative problem-solving skills.
• Excellent verbal, written and interpersonal communication skills.
• Acute sense of judgment, tact and diplomacy.
• Position requires sitting, typing, walking and occasionally lifting 25 lbs. plus using proper lifting techniques

Jobcode: Reference SBJ-5b72w7-18-97-14-88-42 in your application.