Office Manager

Job Description

Office Manager

About Gray Media:
Gray Media, or Gray, is a multimedia company headquartered in Atlanta, Georgia, formally known as Gray Television, Inc. The company is the nation's largest owner of top-rated local television stations and digital assets serving 113 television markets that collectively reach approximately 36 percent of US television households. The portfolio includes 77 markets with the top-rated television station and 100 markets with the first and/or second-highest-rated television station, as well as the largest Telemundo Affiliate group with 43 markets totaling nearly 1.5 million Hispanic TV Households. The company also owns Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Gray's additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.
About KWQC:
KWQC is the Quad Cities Region's #1 media organization serving the viewers of Davenport, Iowa/Rock Island, IL/Moline, IL. DMA. Celebrating more than 75 years of broadcasting, this legacy station has a long history of dominant newscast ratings and a strong community presence. We have an unwavering commitment to maintaining the trust of our viewers and partners – and to being a great place to work for both established and early career journalists and media professionals.
Job Summary/Description:
KWQC, the Quad Cities Region's #1 media organization is searching for an Office Manager to perform administrative and accounting duties for executive management. Work with executive team and corporate accounting and human resources teams to insure proper communication and onboarding.
Duties/Responsibilities include, but are not limited to:
• Assist with onboarding, employee benefits and other HR tasks
• Work with Benefits and Payroll Departments of Gray Local Media, Inc. to maintain accurate employee information and review payroll for accuracy
• Collect, code and coordinate vendor invoices for proper payment through the company's accounts payable systems
• Work with Gray Local Media, Inc. Shared Services Department for successful application of sound accounting practices on local station level
• Work with Sales department with customer invoicing and payment collections
• Maintain station-reporting records on FCC website. Ensure compliance with all reporting requirements of the FCC and all regulatory agencies
• Coordinate station's Equal Employment Opportunity (EEO) efforts. Publish and document all station employment openings to proper agencies
• Research and staff required employment fairs and networking opportunities
• Provide assistance in making travel and meeting arrangements
• Supervise and work front desk providing and arranging back-up assistance when necessary
• Effectively communicate with all employees, as well as outside clients and vendors
• Other duties as assigned by General Manager
Qualifications/Requirements:
• 3-5 years of Administrative experience.
• High school diploma required & 4- year college degree preferred
• High level of organization and prioritizing skills
• Strong interpersonal skills within all levels of the organization
• Experience in benefits and human resource policy implementation
• Basic knowledge of accounting concepts and principles
• Extensive experience with Microsoft Office
• Ability to work in a fast-paced, multi-tasking, team-oriented environment
• Capable of remaining highly confidential in all aspects of the position
• Strong writing skills and ability to write accurately under constant deadline pressure
• Initiative and ability to self-start/motivate, learn and react quickly
• Knowledge of Microsoft Office, including Word, Excel and PowerPoint
• Knowledge and understanding of web-based log-on, and document upload systems
• Ability to sit at a desk for about 8 hours a day
• May have to lift 5 - 10 lbs.
If you feel you're qualified and want to work with a great group of people, go to https://gray.tv/careers#currentopenings, you may type in the job title, station call letters, or click on ''apply now'', upload your resume, cover letter, and references
(Current employees who are interested in this position can apply through the Gray-TV UltiPro self-service portal)
KWQC-TV/Gray Media is a drug-free company

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Jobcode: Reference SBJ-mk4k62-216-73-216-18-42 in your application.