Office Manager

Job Description

Office Manager

About Gray Media:
Gray Media, or Gray, is a multimedia company headquartered in Atlanta, Georgia, formally known as Gray Television, Inc. The company is the nation's largest owner of top-rated local television stations and digital assets serving 113 television markets that collectively reach approximately 36 percent of US television households. The portfolio includes 77 markets with the top-rated television station and 100 markets with the first and/or second-highest-rated television station, as well as the largest Telemundo Affiliate group with 43 markets totaling nearly 1.5 million Hispanic TV Households. The company also owns Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Gray's additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, and studio production facilities Assembly Atlanta and Third Rail Studios.
About KOSA:
Located in the heart of the Permian Basin, Odessa, TX, offers a unique blend of opportunity and affordability. The city boasts a friendly, tight-knit community, minimal traffic, and wide-open West Texas skies. While it has a small-town feel, Odessa also offers a growing art scene, local events, and a passionate high school football culture. It's a practical, welcoming place for individuals and families who value hard work, community, and space to live. KOSA reflects what's unique to Odessa by providing award-winning local news coverage, dedicated community service, and effective marketing solutions for area businesses.
Why First Alert 7 inspires confidence:
• Deep Local Roots: Anchored in Odessa-Midland for nearly 70 years, it knows West Texas like nobody else.
• Next-Level Weather Coverage: The First Alert 7 weather app delivers minute-by-minute forecasts, GPS alerts, and top-tier radar to empower you through every storm.
• Community Focus: From urgent flash flood situations to Sunday night sports scores, they're right there in the moment – your eyes, ears, and safety net.
• Fresh, Vibrant Branding: Launched in August 2024, First Alert 7 combines trusted content with a modern identity, reflecting both heritage and forward momentum.
Need the latest live alert or app link? Just ask – you're always covered.
Job Summary/Description:
This position will be the on-site contact for accounts receivable and accounts payable, working with Shared Services (Accounting) as well as HR functions like recruiting, payroll, onboarding personnel, and station events. This position works with the entire team and reports to the VP/General Manager.
Duties/Responsibilities include, but are not limited to:
• Work with the sales department and shared services accounting regarding customer invoicing and accounts receivable functions, including billing review and approval, adjustments, transfers, and refunds; aging, collection, and submission of local payments; and payment posting.
• Work with corporate HR, Benefits, and Payroll departments to ensure smooth implementation of benefit and compensation plans.
• Onboard and offboard employees. Perform new hire orientations to include outlining company benefits, policies, and procedures.
• Coordinate the station's recruiting and Equal Employment Opportunity (EEO) efforts.
• Publish and document all station employment openings to the proper agencies.
• Maintain station-reporting records on the FCC website. Ensure compliance with all reporting requirements of the FCC. This also includes researching and staffing required employment fairs and networking opportunities.
• Collect, code, and coordinate vendor invoices for proper payment through accounts payable systems.
• Complete administrative tasks such as reports (sales commission, log reconciliation, program schedules) and maintain office supplies.
• Assist in managing the fleet of station vehicles.
• Implementing and maintaining Gray Television, Inc.'s required safety programs as the Safety Coordinator or with guidance from the Safety Coordinator.
• Prepare and assist in station events and planning.
• Help in making travel and meeting arrangements.
• Assist front desk staff in providing and arranging back-up assistance when necessary.
• Perform all other duties assigned.
Qualifications/Requirements:
Education: High school diploma required and post-secondary degree preferred
Experience: Three to five years of administrative experience

Knowledge, Skills, and Abilities:
• Basic knowledge of accounting concepts and principles
• Familiarity with human resources
• Strong organization and prioritization skills
• Initiative is key as we will work with minimal direction at times
• Excellent communication skills, particularly interpersonal interactions within all levels of the organization
• Extensive experience with Microsoft Office
• Ability to work in a fast-paced, team-oriented environment
• Requires maintaining highly confidential information
If you feel you're qualified and want to work with a great group of people, go to https://gray.tv/careers#currentopenings, you may type in the job title, station call letters, or click on ''apply now'', upload your resume, cover letter, and references
(Current employees who are interested in this position can apply through the Gray-TV UltiPro self-service portal)
KOSA-TV/Gray Media is a drug-free company

Gray Television encourages all new employees to be fully vaccinated against the coronavirus virus before the first workday.
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Jobcode: Reference SBJ-pkk0xx-216-73-216-62-42 in your application.