Administrative Assistant

Job Description

KIVI, The E.W. Scripps Company ABC affiliate in Boise, ID, is looking for an Administrative Assistant. This position performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Support the work of a general manager or department head.

WHAT YOU'LL DO:
• Prepare advanced business presentation documents and spreadsheets.
• Assist in special projects, perform research and maintain records.
• Compose correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval.
• Prepare recurring reports independently for signature.
• Answer the phone, provide information and receive information concerning matters related to the department.
• Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms.
• Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Prepare and distribute minutes from meetings.
• Establish and maintain a variety of files and records.
• May be required to take and transcribe dictation.
• Perform other duties as assigned.

WHAT YOU'LL NEED:
• Associates degree in related discipline or equivalent years of experience preferred
• Specialized training/certification may be required
• Generally, 5+ years of experience in related area of responsibility

WHAT YOU'LL BRING:
• Three to five years related experience and/or equivalent combination of experience and training in the professional discipline of the department
• Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint for Windows
• Above average knowledge of general office practice and business etiquette
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision
• Good knowledge of business correspondence composition
• Accurate and efficient typing skills
• Possess above average interpersonal and communication skills and the ability to maintain good working relationships with all co-workers
• Possess above average organizational skills including attention to detail and follow through
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times
• Be able to work overtime as needed, often with little notice
• Must be able to lift up to 50 pounds

If you are a current Scripps employee, please do not apply on this site. Please access our internal career site at Worklife > My Info > View Open Positions at Scripps.

Jobcode: Reference SBJ-d9y84k-18-217-4-206-42 in your application.