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Full Time Job

Administrative Assistant - Executive Business

Kansas City Royals

Kansas City, MO 06-24-2024
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  • Paid
  • Full Time
  • Senior (5-10 years) Experience
Job Description
Job Title: Administrative Assistant – Business Operations

Job Summary: The Administrative Assistant will provide support to several members of the Executive Suite. The ideal candidate must be self-motivated, exhibit interpersonal and technical skills as well as maintaining a high-level of confidentiality and discretion.

Position Accountabilities/Responsibilities:
• Organize, manage, and coordinate executive calendar, engagements, and travel schedule, such as flight and hotel arrangements
• Planning and coordination of staff and external events including dinners, lunches and after hour activities
• Coordinate with other stakeholders on various meetings and events that include high-level personnel
• Must display exceptional communication and customer service to stakeholders of the Royals organization
• Prepare internal and external correspondence including meeting minutes, agendas, presentations, and materials
• Utilize Concur Expense System to assist with processing expenses on behalf of the Executive Suite
• Efficiently assist in prioritizing deadlines and other matters that may arise
• Must exhibit detail-oriented behavior with extreme attention to detail
• Possess ability for creative problem solving and to collaborate with others
• Communicate directly and on behalf of executives with all members of the Royals organization
• Other duties as assigned

Position Qualifications, Skills, and Experience Required:
• Bachelor's degree, preferably within Business Administration or Communications
• Minimum of 8 years' experience as EA to a C-suite or similar level professional
• Proficient in Microsoft Office and Zoom and similar video meeting platforms (Outlook, Word, Excel, Teams, and PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational and interpersonal skills
• Team player with emotional maturity/emotional intelligence and ability to be effective independently
• Ability to handle confidential information with discretion and integrity

Physical Requirements:
• Ability to lift items weighing as much as 25 pounds
• Must be able to work in a seated position for majority of workday
• Must be able to be productive utilizing a computer keyboard and telephone
• Must be able to be productive in a work environment where the noise level can be high at times
• Must be comfortable walking to navigate the facility to access the office, concourse, etc.
• Must be able to work extended hours and/or weekends as required by deadlines and event scheduling

The physical demands described here are representative of those that may be met by an employee to successfully perform the essential functions of this job.

This role is a Full-Time, Exempt opportunity that is eligible for Company Benefits, 401K, and PTO. This role is expected to have a standard 40-hour work week.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, the Kansas City Royals will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, the Club also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions please inquire with Human Resources by email at humanresources@royals.com.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Jobcode: Reference SBJ-r730pp-44-200-194-255-42 in your application.